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File Number: 13-607 <br />supervisor in the Police Department’s property room . Ms. Jones was designated solely as the <br />property room supervisor in 2012 after an evidence audit revealed there was inadequate and <br />inconsistent supervision of property and evidence. Prior to 2012, the property room was <br />supervised by multiple supervisors and also at one point supervised as an ancillary duty by <br />the homicide sergeant. This position is designated as a critical department position, and has <br />taken Ms. Jones many years to gain the expertise necessary for this assignment, having also <br />worked in the assignment prior to 2012. As the supervisor, Ms. Jones must organize the day <br />to day operations of the property room as well as ensure the proper handling of evidence and <br />property for the Police Department. She also directs the receipt, storage and safeguarding of <br />all evidence and property, which include both found and committed property to the <br />department for safekeeping. <br />Additional job duties include: <br />·Maintain an efficient schedule of staff and working hours . The position is responsible <br />for unit budget preparation, evaluations, personnel issues, and training. <br />·Perform regular auditing of detailed records, money, weapons, contraband, narcotics, <br />etc., and their associated procedures. May transport evidence to court and lab as <br />required. <br />·Oversee and inspect the retention, auctioning, assignment, release and destruction of <br />evidence and property to ensure compliance with the property room and bicycle lock up <br />on a daily basis to ensure tidiness and compliance with policy. <br />·Analyze appropriate state and local codes and ordinances and establish or revise <br />policies and procedures to ensure the legal release, disposal and destruction of <br />property. Work closely with the City Attorney’s Office on various legal issues . <br />·Train employees in following the procedures and protocols to insure that the <br />procedures are followed to minimize the City’s liability exposure . <br />·Receive incoming property and evidence by picking up property from lockers; moving <br />property to the central property area; logging property in; and placing property in <br />appropriate bins. <br />·Complete clerical duties by entering data into the computer; prepare, log and submit <br />court orders for legal signatures; and prepare, copy and submit documents for cases <br />requiring an appearance in court. <br />·Prepare property for auction . <br />Currently, the Police Department’s Property & Evidence division has limited supervisory staff , <br />and support is necessary during the transition period in order to maintain the integrity of <br />property and evidence management. Ms. Jones’ last day of employment with the City was <br />December 9, 2013. Effective December 10, 2013, she is considered a CalPERS retiree. The <br />Police Department will be working with the Human Resources division to fill this position <br />permanently, and does not expect Ms. Jones’ temporary assignment to exceed 6 months. <br />Fiscal Impacts <br />There is no fiscal impact. Ms. Jones’ position of Administrative Specialist -Police was <br />budgeted for the full fiscal year. If approved, Ms. Jones will be hired back at an hourly rate <br />comparable to that when she was a full -time employee. She would not be entitled to benefits <br />as a temporary employee. <br />Page 2 City of San Leandro Printed on 12/10/2013