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SAN LEANDRO ADMINISTRATIVE CODE TITLE 1 CITY COUNCIL Chapter 9 Gifts, Donations, and Sponsorships Policy 0.9.100: POLICY ON GIFTS, DONATIONS, AND SPONSORSHIPS TO THE CITY. From time to time, individuals, groups, or corporations may wish to sponsor, donate or bequeath real or personal property to the City. Cash donations are also often made to the City for the pur- chase of a variety of goods and services, intended for public and administrative use. Sponsorships by individuals, groups and/or corporations are also a major source of support to many City func- tions be they in the form of cash or in-kind contributions. This policy establishes procedures for solicitation and/or acceptance of donations and sponsorships. A uniform set of procedures shall be followed in acceptance of all donations and proper approval shall be obtained prior to acceptance. All cash and capital goods donated to the City shall be accounted for in accordance with the proce- dures set forth in this policy. The City Manager shall recommend to the City Council to accept, reject or recommend the sale of any gift made to or for the City for any public purpose. The City may utilize the gift as prescribed by the donor or, providing use of the gift and/or the income from it is not restricted, the gift may be used for any purpose that furthers City goals and objectives. The City Council shall provide for ac- knowledgment of the donation per the guidelines of this policy or in any manner deemed appropri- ate. 0.9.105: DEFINITIONS. (a) Gift. For purposes of this policy, the terms "gifts," "donations" and "sponsorships" shall be synonymous. A gift may be a monetary contribution and/or a real/personal property item(s) that the City has accepted and for which the donor has not received any good(s) or service in return. 0.9.110: DONATIONS TO THE CITY. (a) Responsibility. The City Manager or designee shall have the authority to accept donations in which the total value is less than $5,000. All donations whose total value exceeds $5,000 shall be reviewed and accepted by City Council. The City Manager or designee shall be re- sponsible for management of all donated funds and facilitating the disbursement of donated items. (b) Solicitation of Gifts. The Mayor, and/or City Councilmembers, City Manager, and, if so authorized by the City Manager, City staff, may approach companies or organizations to re- quest donations of goods, services, property or funds to facilitate the achievement of identi- fied City goals. All solicited gifts shall be subject to applicable Fair Political Practices Commission and Government Code reporting requirements. (c) Unsolicited Gift. Unsolicited donations will be evaluated to determine whether the dona- tion has a valid unrestricted use to the City. Department Responsible for Revision: City Manager Chapter 19 06/20/2005 Page 1