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SLPD POLICY DRAFT -- PORTABLE VIDEO RECORDING SYSTEM <br /> <br />Page 3 of 6 <br /> <br /> <br />IV RESPONSIBILITIES <br /> <br />A. System Administrator <br />The System Administrator is designated by the Chief of Police and has oversight <br />responsibilities to include, but not limited to, the following: <br /> <br />1. Operation and user administration of the system <br />2. System evaluation <br />3. Training <br />4. Policy and procedure review and evaluation <br />5. Coordination with IT regarding system related issues <br />6. Ensure PVRS files of evidentiary value are secured and maintained for a minimum of <br />one year. Ensure all other routine files (routine files are any file that is not assigned a <br />report number) are secure and maintained for 90 days. <br />7. Ensure PVRS files are reviewed and released in accordance with federal, state and local <br />statutes and the City of San Leandro/San Leandro Police Department retention policy. <br /> <br />B. Supervisory: <br /> <br />1. Supervisors will ensure officers utilize the PVRS according to policy guidelines. <br />2. Managers may conduct periodic audits of recordings to ensure adherence to policy, <br />assess performance and for training purposes. Audits will be fair and impartial. <br />3. A monthly audit log shall be retained and submitted to the Professional Standards and <br />Training Lieutenant. <br />4. The POA President or his/her designee may review the audit log with reasonable notice <br />through the Chief of Police’s office to ensure the audits are conducted fairly. At no <br />time will the audit log be duplicated or distributed. <br /> <br />C. Personnel utilizing the PVRS are responsible for the following: <br /> <br />1. Ensuring the battery is fully charged and operating properly. <br />2. Immediately reporting unresolved equipment malfunctions/problems to their <br />supervisor. <br />3. Documenting the use of the PVRS on one of the following: <br />a. On the police report/CAD entry. <br />b. As a notation on a citation. <br />c. On a Field Contact card <br />4. Once video is captured officers should identify PVRS files: <br />a. When assigned, noting the SLPD case number in the Case ID Field. <br />b. Entering a title. The title should include sufficient information to identify the file, <br />such as crime code, suspect name, location, event, etc. <br />c. Selecting the appropriate category(s). <br />d. The information may be entered via hand held device, Mobile, or SLPD computer <br />work station before the end of the shift. <br /> <br /> <br />