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CITY OF SAN LEANDRO - PERSONNEL RELATIONS BOARD MINUTES Regular Meeting Thursday, April 17, 2014 City Hall, Human Resources Conference Room Second Floor, 835 East 14th Street, San Leandro, California CALL TO ORDER: Chairperson O. B. Badger called the meeting to order at 5:30 p.m. ROLL CALL: LaTanya Bellow, Human Resources Manager and Executive Secretary, called the roll. BOARD MEMBERS PRESENT: Chairperson O. B. Badger, Vice-Chairperson Louis Heystek, Members James Browne, Member Johanne Dictor, and Member Pete Ballew. PUBLIC COMMENTS: There were no members of the public at the meeting. I. MINUTES: The minutes of the Regular Meeting of January 16, 2014. M | S | P (Heystek/Browne) to approve the minutes of the Regular Meeting of January 16, 2014. II. ADOPTION/REVISION OF CLASSIFICATIONS: Secretary Bellow explained that recently the IT Manager and Assistant IT Manager retired. In review of the job descriptions for the recent recruitment, it became necessary to make changes to be in alignment with technological trends, responsibilities and security clearance requirements due to the level of system access. Members had a few follow-up questions. Member Dictor asked about the security clearances needed as they were not specified in the job descriptions. Secretary Bellow explained that the descriptions indicate “comprehensive background check” and that the actual clearances required are shared with candidates as they become finalists in the selection process. Member Heystek asked how the IT Manager position would be involved with Lit San Leandro. Secretary Bellow provided that the IT Manager is heavily involved in Lit San Leandro, working together with businesses, and the Chief Innovation Officer. Member Heystek also questioned whether the Library’s IT function was separate from the City because of the different technology needed there. Secretary Bellow explained that the IT Manager oversees all departmental IT functions as part of the City, which includes the Library. Chairperson Badger added that even though the Library may utilize different technology, departments such as that often have network folks that work in coordination with the City network. Member Dictor suggested that the definition include language about networks. Secretary Bellow noted the suggestion. M | S | P (Browne/Dictor) to adopt the revised Information Technology Manager and Assistant Information Technology Manager classifications. III. ADOPTION OF AMENDED PERSONNEL RULES: Secretary Bellow reported that the Personnel Rules have undergone an extensive review by staff and Members and recommends the adoption of the proposed revisions to Personnel Rules I-XVII. Secretary Bellow and Chairperson Badger thanked everyone for their hard work on this undertaking, especially Members Browne and Heystek who thoroughly reviewed the Rules. Secretary Bellow noted that the final revisions had been provided ahead of the meeting for Members to review. She also pointed out that some sections do not apply to all employees, as most employees are governed by their respective MOUs. Member Ballew raised a question about the definition of “Seniority”. If an employee is on an unpaid FMLA leave, how does that affect seniority and specifically women who may be out on unpaid maternity leave? Staff member Yana Taran and Secretary Bellow explained that the leave itself is protected under FMLA, but that for any portion that is unpaid, an employee will not accrue time in step. Secretary Bellow wanted it noted that the City has a non-discrimination policy and that all employees are treated the same. Member Heystek raised questions regarding the “child-rearing relationship” portion of the Immediate Family Member definition. Secretary Bellow noted that it applies to the responsibility, for example an G:\PRB\Minutes\2014\4.17.14 Meeting Minutes.docx