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City of San Leandro <br />Meeting Date: June 2, 2014 <br />Staff Report <br />Agenda Section:File Number:14-197 CONSENT CALENDAR <br />Agenda Number:8.H. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Sandra Spagnoli <br />Chief of Police <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution Authorizing a Pilot Lease /Purchase Program for <br />Police Fleet Vehicles <br />SUMMARY AND RECOMMENDATION <br />Staff recommends that the City Council approve the resolution authorizing the leasing of <br />police vehicles through a municipal lease program for FY 2013-14. The resolution authorizes <br />the City Manager to execute the lease purchase agreement and other documents necessary <br />to finance the acquisition. <br />BACKGROUND <br />The San Leandro Police Department operates 53 vehicles throughout all of the department’s <br />divisions. Every year, funds are allocated for the purchase of replacement vehicles based on <br />a designated replacement cycle. In addition, the City purchases and stores additional <br />replacement vehicles (between 4 to 7 vehicles), in the event a vehicle needs immediate <br />replacement. Purchased vehicles are stored at the City Corporation Yard until brought into <br />service. Using this method has kept an inventory of vehicles in stock for several years after <br />their purchase date, which causes new vehicles to sit dormant for 3 to 4 years before the <br />vehicle actually enters service. The City stores extra police vehicles due to the low number of <br />police vehicles already in service, especially when a vehicle is taken out of service for an <br />extended period of time or is rotated out of the fleet. <br />Prior to the economic downturn of several years ago, patrol vehicles were on a 3-year <br />replacement cycle and sedans were replaced at 10 years. When operating budgets were <br />reduced, the 3-year vehicle replacement cycle was amended to add two more years for both <br />patrol vehicles and sedans, or 5 years and 12 years respectively. Both types of vehicles are <br />now replaced at the end of their lifecycle and sometimes beyond their useful life. This means <br />that Administrative /Criminal Investigations vehicles are replaced every 10 to 12 years and <br />Patrol vehicles are replaced every 4 to 6 years. Since the institution of the expanded <br />replacement schedule, it has become evident that the useful life of patrol vehicles is reached <br />Page 1 City of San Leandro Printed on 5/27/2014