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City of San Leandro <br />Meeting Date: July 21, 2014 <br />Staff Report <br />Agenda Section:File Number:14-279 CONSENT CALENDAR <br />Agenda Number:8.K. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Uchenna Udemezue <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for Resolution Authorizing the City Manager to Execute a Public <br />Improvement Agreement with Chill Build, LLC for Public Improvements on San <br />Leandro Boulevard and Polar Way <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council, by resolution, approve and authorize the City <br />Manager to execute a standard public improvement agreement with Chill Build, LLC that <br />guarantees the completion of improvements to the public right-of-way, specifically on San <br />Leandro Boulevard and Polar Way. <br />BACKGROUND <br />In 2005, the City entered into a public improvement agreement with Hudson I.C.S. for public <br />right-of-way improvements on San Leandro Boulevard and Polar Way. Due to the economic <br />downturn, Hudson I.C.S. decided to abandon the improvements. Subsequently, Hudson I.C.S. <br />turned over the site improvements to Chill Build, LLC (Chill Build). Chill Build will construct the <br />public improvements on 400 Polar Way as it completes the development for the Preferred <br />Freezer facility. <br />Polar Way (formerly Hudson Lane) provides the only access to the 15.3 acre site currently <br />occupied by Preferred Freezer. This site was previously occupied by Hudson Lumber <br />Company. Access to the site requires crossing over existing railroad tracks, which were <br />previously permitted to Hudson Lumber by Union Pacific Railroad (UPRR) under a private <br />crossing license. The California Public Utilities Commission (CPUC) allows private crossing <br />access only to a single owner. To upgrade the roadway access across the existing UPRR <br />tracks, and to keep future opportunities open, Hudson I.C.S. requested that City staff assist in <br />changing the status of the railroad crossing from private to public so that access to the site will <br />no longer be restricted by the terms of Hudson Lumber Company's private crossing license. <br />The CPUC upon receiving the request approved the change of Polar Way to a public rail <br />crossing. <br />Page 1 City of San Leandro Printed on 7/15/2014