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Mr. Chris Zapata <br />July 3, 2014 <br />Page 2 <br />3. A Payee Data Record (STD. 204) is completed and submitted. Although the form indicates <br />that government entities are not required to submit this form, it is needed to ensure payments <br />are sent to the correct recipient. <br />4. A Third Party In-kind Valuation Plan is submitted for the use of in-kind contributions to <br />satisfy the minimum local match requirement. Third party in-kind contributions are goods <br />and services donated from outside the grantee's agency. Examples of third party in-kind <br />contributions include donated printing, facilities, interpreters, equipment, advertising, time <br />and effort, staff time, and other goods and services. The Third Party In-kind Valuation Plan <br />Checklist and Sample Third Parry In -Kind Valuation Plan can be found at the following <br />webpage: http://www.dot.ca. og v/hq/tpp/offices/orip/Grants/uants.html. <br />5. The City of San Leandro receives a fully executed contract and has been notified by Caltrans <br />to begin work. <br />The contracting process can begin once the first four conditions have been satisfied. For your <br />convenience, a toolbox to aid you during this process is located on our website below: <br />http://www.dot.ca.gov/hq/tpp/offices/orip/Grants/grants.html. <br />Once the project is underway, a Quarterly Progress Report (a brief narrative of completed project <br />activities) will be due to the Caltrans District staff. <br />Please contact Ina Gerhard, in Caltrans District 4, at (510) 286-5598, or Priscilla Martinez -Velez, <br />Headquarters Liaison, at (916) 651-8196 if you have any questions concerning these grant funds <br />or program requirements. <br />Sincerely, <br />GARTH HOPKINS <br />Chief, Office of Regional and Interagency Planning <br />c: Fred Blackwell, Assistant City Administrator, City of Oakland <br />Laura Cohen, Western Region Director, Rails -to -Trails Conservancy <br />Barry Bergman, Manager of Trail Development, Rails -to -Trails Conservancy <br />Ina Gerhard, Senior Transportation Planner, Caltrans, District 4 <br />Becky Frank, Senior Transportation Planner, Caltrans, District 4 <br />Erin Thompson, Senior Transportation Planner, Caltrans, Headquarters <br />Priscilla Martinez -Velez, Associate Transportation Planner, Caltrans, Headquarters <br />"Provide a safe, sustainable, integrated and efficient transportation <br />system to enhance California's economy and livability" <br />