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City of San Leandro <br />Meeting Date: November 3, 2014 <br />aAt� Staff Report <br />File Number: 14-379 Agenda Section: CONSENT CALENDAR <br />Agenda Number: 8.E. <br />TO: City Council <br />FROM: Chris Zapata <br />City Manager <br />BY: Uchenna Udemezue <br />Engineering & Transportation Director <br />FINANCE REVIEW: David Baum <br />Finance Director <br />TITLE: Staff Report for a Resolution Awarding a Construction Contract to American <br />Air Conditioning, Plumbing, and Heating for the Public Safety Building HVAC <br />Equipment Replacement, Project No. 2013.0290 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends award of a contract to the lowest responsible bidder, American Air <br />Conditioning, Plumbing, and Heating, in the amount of $407,843.00 for the subject project. <br />BACKGROUND <br />This contract provides for replacement of the existing heating, ventilating, and air conditioning <br />(HVAC) equipment within the second floor mechanical room of the City's Public Safety <br />Building. This project will replace the HVAC system coiling coils, intake air dampers, supply <br />and return fans, and associated ductwork, all of which are aging and in need of replacement. <br />Although the units will provide the same cooling capacity as the existing system, this new <br />equipment will be more energy efficient and compact. <br />Analysis <br />Bids were opened on September 3, 2014. Four bids were received and all were responsive <br />with bid amounts ranging from $386,900 to $495,000. The Engineer's Estimate for the work <br />is $311,000. The listed bid prices include base bid plus bid alternate one, for painting of <br />various surfaces. <br />This project is subject to the San Leandro Local Business Preference and Participation <br />Ordinance. Of the four bidders, two bidders received the local business bid preference and all <br />four bidders met the good faith effort for local business participation. The lowest bid in dollar <br />value was submitted by Kinetics Mechanical Service, Inc., which is not a San Leandro <br />business. The second lowest bidder, American Air Conditioning, Plumbing, and Heating, a <br />San Leandro business, is being awarded this contract because their adjusted bid value for <br />City of San Leandro Page 1 Printed on 10128/2014 <br />