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City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to <br />City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall <br />not bill City for duplicate services performed by more than one person. <br />Consultant and City acknowledge and agree that compensation paid by City to Consultant under this <br />Agreement is based upon Consultant's estimated costs of providing the services required hereunder, <br />including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties <br />further agree that compensation hereunder is intended to include the costs of contributions to any pensions <br />and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City <br />therefore has no responsibility for such contributions beyond compensation required under this Agreement. <br />2.1 Invoices. Consultant shall submit invoices, not more often than once a quarter during the <br />term of this Agreement, based on completion of deliverables prior to the invoice date. <br />Invoices shall contain the following information: <br />■ Serial identifications of bills; i.e., Bill No. 1 for the first invoice, etc.; <br />■ The beginning and ending dates of the billing period; <br />■ A Task Summary containing the original contract amount, the amount of prior billings, <br />the total due this period, the balance available under the Agreement, and the <br />percentage of completion; <br />■ At City's option, for each work item in each task, a copy of the applicable time entries <br />or time sheets shall be submitted showing the name of the person doing the work, the <br />hours spent by each person, a brief description of the work, and each reimbursable <br />expense; <br />■ The Consultant's signature; <br />■ Consultant shall give separate notice to the City when the total number of hours <br />worked by Consultant and any individual employee, agent, or subcontractor of <br />Consultant reaches or exceeds 800 hours within a 12 -month period under this <br />Agreement and any other agreement between Consultant and City. Such notice shall <br />include an estimate of the time necessary to complete work described in Exhibit A and <br />the estimate of time necessary to complete work under any other agreement between <br />Consultant and City, if applicable. <br />2.2 Advance Payments. Consultant may submit invoices for work in advance of completion <br />of deliverables based on the following tasks and amounts (see Exhibit A for full description <br />of scope of services). All other payments will be based on City receipt of deliverables. <br />Task 1 (One "Out of the Box" event held prior to effective date) - $3,000.00 <br />Task 5 (Business Association Development Support) - $3,000.00 <br />Task 6 (Branding and Marketing - Communication) - $3,000.00 <br />Consulting Services Agreement between January 20, 2015 <br />City of San Leandro and San Leandro Chamber of Commerce Page 2 of 14 <br />