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City of San Leandro FTA No. 74A0834 Attachment II Page 4 of 7 • Task 1.1:Project Kickoff Meeting.To prepare for a kickoff meeting,the City of San Leandro will enter into subcontracts with the City of Oakland and RTC. To kick off the project,City of San Leandro staff will conduct a meeting with City of Oakland staff,RTC, the San Leandro Creek Alliance and the Caltrans Project Manager to discuss the process, expectations,roles,and responsibilities.The group will tour and photograph key locations along the project corridor. Responsible Party:City of San Leandro,City of Oakland,RTC • Task 1.2:Project Team Coordination. The Project Team will hold monthly meetings with Caltrans to provide status updates on the project and ensure that the project remains on schedule and within budget. Responsible Party:City of San Leandro • Task 1.3:Prepare RFP and Select Consultants.The City of San Leandro will provide Caltrans with a copy of their procurement procedures to ensure compliance with grant guidelines.The Project Team will prepare a Request for Proposals(RFP)for the selection and hiring of a planning/engineering team with expertise in trail design,including consideration for meeting or exceeding Caltrans'disadvantaged business enterprise goals. 'The Project Team and other review panel members(including a representative of the San Leandro Creek Alliance)will review proposals,conduct interviews as necessary,and select a consultant. The City of San Leandro will contract with the selected Consultants. Responsible Party:City of San Leandro,City of Oakland,RTC • Task 1.4:Data Collection and Analysis.Working with the Technical Advisory Committee, the Consultant will identify,research,collect,organize and evaluate information for the study area including demographic profile of the population in the vicinity of the corridor,relevant traffic and accident data,the City of San Leandro and City of Oakland General Plans,and other local and regional plans. Responsible Party:Consultants • Task 1.5:Prepare Base Maps.The Consultant will coordinate with the City of San Leandro,City of Oakland,and other key agencies to prepare base maps of the San Leandro Creek corridor. The consultant may also prepare a series of physical analysis maps and drawings at both macro and micro scales to assist in identifying design constraints and opportunities. Responsible Party:Consultants Tasks Deliverables Task 1.1 Agenda,lists.of contacts,digital photos. Task 1.2 Notes summarizing meeting. Task 1.3 RFP,subcontracts. Task 1.4 . With guidance from the Project Team,assemble and review relevant plans, documentation collected through previous outreach. Task 1.5 Base maps,including property boundaries and ownership,existing public access points,streets along the creek corridor,and initial creek bed and bank location.