8H Consent 2015 0406 - Laserfiche WebLink

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File Number: 15-181 support several different makes and models; the laptops are several years old and frequently need repair; due to their age, the hardware in the laptops is very slow; the laptops are mounted in the trunk of vehicles and this has led to frequent overheating during warm months. The Datalux units solve all of these problems. The units are standardized and IT and the Police Department will only need to support one make/model making them interchangeable. The new units should not require frequent repair; the hardware is much faster and will support the latest Police Department software; and they will be mounted in the front of the car thereby eliminating the overheating issue in the trunk. These units are also fully compliant with the Criminal Justice Information Services Division’s (CJIS) national guidelines as they will be permanently mounted in the vehicle. Legal Analysis City Attorney’s office reviewed and approved the purchase contracts. Fiscal Impacts The total cost to replace the Panasonic units is $225,544.80. The Datalux Tracer All-In-One Computer Units will cost $195,628.00. The Feeney Wireless modems will cost $29,916.80. On October 3, 2014 the Police Department transferred funds from account 010-21-004-7410 to the FY2014-2015 IT Operating Budget, Account: 688-01-001-7410. $99,544.80 of this funding will be used for this purchase. The remaining $126,000.00 is recommended to be funded from the IT fund balance. Budget Authority City Council approval of appropriating funds from the IT fund balance to the 2014-15 IT operating budget since the Finance Director has determined there are sufficient funds in the IT Fund Balance for the $126,000.00 appropriation. ATTACHMENTS ·Datalux Sales Quote for 35 Tracer All-In-One Computers. ·Feeney Wireless Sales Quote for 35 Modems. PREPARED BY: Tony Batalla, Information Technology Manager, City Manager’s Office 2276233.1 Page 2 City of San Leandro Printed on 3/31/2015