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File Number: 15-183 <br />throughout all of the department's divisions. Every year, funds were allocated for the purchase <br />of replacement vehicles based on a designated replacement cycle. In addition, the City <br />purchased and stored additional replacement vehicles (between 4 to 7 vehicles), in the event <br />a vehicle needed immediate replacement. Purchased vehicles were stored at the City <br />Corporation Yard until brought into service. This method kept an inventory of vehicles in stock <br />for several years after their purchase date, which caused new vehicles to sit dormant for 3 to <br />4 years before the vehicle actually entered service. The City stored extra police vehicles due <br />to the low number of police vehicles currently in service, especially when a vehicle was taken <br />out of service for an extended period of time or was rotated out of the fleet. <br />Prior to the economic downturn, patrol vehicles were on a 3 -year replacement cycle and <br />non -patrol vehicles were replaced at 10 years. When operating budgets were reduced, the <br />3 -year vehicle replacement cycle was amended to add two more years for both patrol vehicles <br />and sedans, or 5 years and 12 years respectively. Both types of vehicles are now replaced at <br />the end of their lifecycle and sometimes beyond their useful life. This means that <br />Administrative/Criminal Investigations vehicles are replaced every 10 to 12 years and Patrol <br />vehicles are replaced every 4 to 6 years. Since the institution of the expanded replacement <br />schedule, it has become evident that the useful life of patrol vehicles is reached at <br />approximately the 3 -year mark, when mileage reaches 85,000 to 95,000 miles. Beyond this <br />point, transmissions on patrol vehicles usually start to fail and other costly repairs make <br />maintaining the vehicle cost prohibitive. <br />DISCUSSION <br />Staff recommends that the City Council approve the purchase of the 10 additional police <br />vehicles, which will be built to police department specifications. <br />The Police Department will include local dealerships in the competitive bid process. <br />Fiscal Impact <br />In the Equipment Repair and Maintenance fund (690-16-003-7510) for FY 2014-15 there is <br />$460,000 to purchase and outfit these 10 vehicles. The average cost of a fully equipped patrol <br />vehicle, with a 3-year/100,000 mile bumper -to -bumper warranty, is $48,000, which excludes <br />computers. The average cost of a detective vehicle with a 3-year/100,000 mile <br />bumper -to -bumper warranty, ranges from $25,000 to $33,000. <br />Budget Authority <br />The fiscal year 2014-15 Equipment Repair and Maintenance fund for the Police Vehicle <br />Leasing division, in account 690-16-003-7510 has $460,000 of funds available for the <br />purchase and outfitting (which excludes computers) of the 10 police vehicles. <br />ATTACHMENTS <br />• San Leandro City Council Resolution No. 2014-046 <br />• San Leandro City Council Resolution No. 2014-053 <br />City of San Leandro Page 2 Printed on 3131/2015 <br />