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City of San Leandro <br />Meeting Date: April 20, 2015 <br />Staff Report <br />File Number: 15-194 Agenda Section: CONSENT CALENDAR <br />Agenda Number: 8.D. <br />TO: City Council <br />FROM: Chris Zapata <br />City Manager <br />BY: Keith Cooke <br />Acting Engineering & Transportation Director <br />FINANCE REVIEW: David Baum <br />Finance Director <br />TITLE: Staff Report for a Resolution Awarding a Construction Contract to All Phase <br />Excavation & Construction, Inc. for the Fiber Loop City Hall to Main Library <br />Project, Project No. 2013.0270 and Appropriation of $30,000.00 from the <br />General Fund Economic Uncertainty Reserves <br />���1Jil��i/_1:�'/_V 1�7:7Xd�]��ild�l�►1�7_��[�]�E.� <br />The subject project will place fiber optic communications cable between City Hall and the <br />Main Library along a new, separate and dedicated route. <br />Staff recommends that the City Council award the contract to the lowest responsible bidder, <br />All Phase Excavation & Construction, Inc., in the amount of $62,990.00 for the subject project <br />and appropriate $30,000.00 from the General Fund economic uncertainty reserves for the <br />subject project. <br />BACKGROUND <br />The City of San Leandro has a fiber communication network connecting all major City facilities <br />including the Civic Center, Main and Manor Libraries, Public Works Service Center, Marina <br />and Senior Community Centers, the Water Pollution Control Plant, and a majority of our traffic <br />signals. The fiber system allows nearly instant communication between these locations and <br />allows City staff to monitor traffic and adjust traffic signal timing in real time. The majority of <br />the system consists of a loop of fiber that gives the system redundancy. If the fiber loop is cut <br />between two adjacent users, data will still be shared across the cut because it is automatically <br />sent the long way around the loop. A notable exception is the link between the Civic Center <br />and the Main library, which are currently connected by only a single conduit and fiber cable. <br />The fiber between the Civic Center and Main Library has been cut twice, first in 2009 and then <br />again this year. In each instance communication between City Hall and the other users was <br />lost until the fiber was repaired many hours later. <br />This project will install fiber optic cable along a second conduit route between City Hall and <br />City of San Leandro Page 1 Printed on 4114/2015 <br />