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File Number: 15-175 <br />locations where sewer gases have corroded the existing metal frames and covers. Composite <br />manhole frames and covers have not been previously used on a City project, but they are <br />lighter than metal covers, are unattractive to metal thieves, and are corrosion resistant. The <br />composite covers will have locks operable only with special tools to deter unauthorized <br />access. <br />This project was previously advertised for bidding in June 2014, but both bids received were <br />rejected. The low bidder did not meet the subcontracting or the Good Faith Efforts <br />requirements specified in the Local Business Preference Ordinance and therefore that <br />bidder's bid was rejected as non-responsive. The second bidder submitted a proposal that <br />significantly exceeded the project budget. <br />For the re -advertisement of this project, staff provided more information on how to meet the <br />requirements of the Local Business Preference Ordinance in the Notice to Bidders. Also, <br />some of the work was split off as an additive bid item to insure the base bid would remain <br />within the project budget. <br />Analysis <br />This project is subject to San Leandro Municipal Code Section 1-6-225 regarding Local <br />Business Preference during bidding and local business participation. <br />A total of two bids were received on March 23, 2015. Con -Quest Contractors, Inc. submitted <br />the lowest responsive bid at $844,589.00 for the base bid, which is the basis of award for this <br />project. Con -Quest Contractors, Inc. is a San Leandro business as defined in the Local <br />Inclusion Policy, so their bid was reduced by $50,000.00 to $794.589.00 for comparison <br />purposes with other bidders. The second lowest bidder is not a San Leandro Business, and <br />they submitted a bid of $940,271.00 for the base bid. The pre-bid engineer's estimate for the <br />base bid is $642,347.50 and $830,956.50 for the base bid with additive bid item "A". <br />The total base bid with additive bid item "A" from Con -Quest Contractors, Inc. is <br />$1,114,310.00. Staff recommends inclusion of the additive bid item into the contract, since <br />the point repair locations associated with the additive bid item may fail and cause a sanitary <br />sewer overflow prior to the next sewer point repair project. The existing project funding of <br />$1,120,488.00 is insufficient to cover the total estimated project cost of $1,400,000.00, <br />therefore an appropriation of $279,512.00 is requested from the Water Pollution Control <br />Enterprise fund. <br />Previous Actions <br />• On July 21, 2014, the City Council by Resolution No. 2014-079 rejected all bids for the <br />subject project <br />Applicable General Plan Policies <br />• Policy 52.04: Maintain efficient, environmentally sound, and cost-effective wastewater <br />collection and treatment services in San Leandro. <br />City of San Leandro Page 2 Printed on 4114/2015 <br />