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City of San Leandro <br />Meeting Date: June 15, 2015 <br />Staff Report <br />Agenda Section:File Number:15-304 CONSENT CALENDAR <br />Agenda Number:8.E. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution to Increase the Construction Contract Change <br />Order Cap from 25% to 40% (from $60,659 to $97,054; a Change Order Cap <br />Increase of $36,395) for the San Leandro Ball Park Locker/Restroom <br />Refurbishment Project, Project No. 2003.0331 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council increase the Change Order Cap from 25% to 40% <br />(from $60,659 to $97,054; a change order cap increase of $36,395) for the subject project; <br />the project budget has sufficient allocations to fund the increased cost. <br />BACKGROUND <br />This project is funded by WW Grant Funds. <br />The public restrooms and team locker rooms at the San Leandro Ball Park are over forty-five <br />years old and in need of refurbishment. This project was to replace the interior finishes, <br />partitions, lighting, and plumbing fixtures, as well as complete accessibility upgrades to these <br />rooms. <br />During the project’s design phase, dry rot in visible and accessible areas was noted <br />throughout the restrooms and locker rooms, and an allowance for dry rot repair was included <br />in the project budget. However, upon removal of existing wall finishes during construction, it <br />was revealed that the dry rot to the framing of two interior walls and two exterior walls was too <br />extensive to repair and therefore total replacement of the wall framing is required. <br /> <br />Analysis <br />The cost of the dry rot repair including the additional wall framing is within the project budget, <br />but adding the work to the construction contract requires increasing the contract amount by <br />40%. This exceeds the contracting code allowance of 25% and therefore authorization from <br />Page 1 City of San Leandro Printed on 6/9/2015