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City of San Leandro <br />Meeting Date: June 15, 2015 <br />Staff Report <br />Agenda Section:File Number:15-361 CONSENT CALENDAR <br />Agenda Number:8.K. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:City Council <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for Amendment of Legal Services Agreement with Meyers Nave <br />SUMMARY AND RECOMMENDATIONS <br />Staff requests that the City Council consider Meyers Nave's request for an Amendment and <br />one-year extension of its Agreement to provide legal services for the City of San Leandro, <br />commencing on July 1, 2014 and concluding on June 30, 2015. <br />BACKGROUND <br />The City of San Leandro entered into a Professional Services Agreement with Steven R. <br />Meyers in 1986, to provide contract legal services to the City and its agencies, and to perform <br />the functions, duties and responsibilities of the City Attorney, as set forth in the City's Charter. <br />In 2000, Amendment No. 1 assigned the Professional Services Agreement to Meyers Nave, a <br />professional corporation. Amendment No. 2 and Amendment No. 3 were approved in 2005 <br />and 2008, respectively. The above contracts were structured such that a fixed monthly <br />retainer was provided to Meyers Nave in exchange for the firm's legal services. <br />In February 2013, the City of San Leandro contracted with Municipal Resource Group, LLC <br />("MRG") to complete an analysis of the City's legal services agreement framework. As part of <br />this analysis, MRG completed an extensive review of the costs associated with the <br />agreement, as well as a benchmark survey of nine other jurisdictions in Alameda and Contra <br />Costa counties, including the cities of Alameda, Berkeley, Fremont, Hayward, Livermore, <br />Pleasanton, Union City, Pittsburg, and Richmond. <br />Based upon the results of this analysis, the City Council ultimately negotiated a new <br />agreement with Meyers Nave that eliminated the flat retainer structure, which was replaced by <br />a fee-for-service arrangement. Based upon the MRG analysis, this structure was designed to <br />simplify the administration of the contract and ultimately reduce the City’s costs. This analysis <br />subsequently was presented to the City Council for consideration on February 19, 2013. <br />Page 1 City of San Leandro Printed on 6/9/2015