Agmt 2014 Metropolitan Transportation Commission MTC

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MTC/City of San Leandro Bay Fair BART Transit Village Specific Plan EIR Funding Agreement Page 4 This initial community meeting will serve to formally start the public planning process,provide a general overview to the community on the purpose, timeline and solicit desired outcomes, goals, and objectives for the Specific Plan. Deliverable #1a: Community Meeting (kick-off meeting) —Agenda/Meeting Material(Memos, Powerpoint presentations, printed graphics or information for the public), and Summary of Feedback Deliverable#1b: PDA Profile Report Task 2: Community Involvement Strategy A collaborative planning process with residents, businesses, property owners, relevant public agencies, community groups, neighborhood associations, nonprofits, faith-based organizations are essential to an effective and implementable Specific Plan. Special attention should be paid to involve community groups and minority, low income, youth, renter and non-English speaking populations within or near the planning area. The Community Involvement Plan should include: • Creation of a Citizens Advisory Committee (CAC). The consultant shall advise City staff on creating a CAC including the make-up of and the process for selecting a broad- ranging group of local stakeholders to serve on the CAC. City staff will take the lead in establishing and coordinating the CAC. • Creation of a Technical Advisory Committee (TAC). The consultant shall advise City staff to determine which relevant public agencies or stakeholders shall serve on the TAC. City staff shall take the lead in establishing and coordinating the TAC. • Identify target groups to engage, including residents (renters and homeowners), property owners, businesses, developers (nonprofit and for profit), neighborhood associations, community and faith based organizations, seniors, youth, and non-English speaking populations. • Identify strategies to partner with and engage local community stakeholders and organizations. This includes an identification of meeting formats such as town hall meetings, focus groups, workshops, open houses, or interviews which the consultant intends to use. Also, this section shall include a description of the types of outreach that will be used such as the Internet/websites, social media, fact sheets, posters, maps, surveys, photo-simulations, visual massing studies, local media contacts, etc. A website for the Specific Plan is mandatory and will be designed and maintained by the consultant. • Strategies specific to engaging low-income and minority communities. • Schedule of public meetings, TAC/CAC meetings, and other public events and implementation of any other outreach and engagement strategies. The consultant will present the PDA Profile Report and Community Involvement Strategy at the kick-off meetings for the TAC and CAC. Deliverable#2a: Community Involvement Strategy/Plan Deliverable#2b: TAC Meeting(kick-off meeting)—Agenda/Meeting Material, and Minutes Deliverable#2c: CAC Meeting(kick-off meeting)—Agenda/Meeting Material, and Minutes