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File Number: 15-585 <br />2.B.COPS Grant Program <br />David Baum reports that in July and August 2015, the City received letters from two <br />agencies, within the Department of Justice (DOJ), requesting information in support of <br />the $2.4 million COPS grant received in 2010. The DOJ asserted that approximately <br />$110,000 of the Grant might be ineligible. The City is at risk for returning the City <br />expenses deemed ineligible. <br />The City Manager, Police Chief and Finance Department collaborated on a <br />comprehensive response to the audit and believe we have submitted revised cost <br />reimbursement schedules that the DOJ/COPS administrators will approve. The City <br />had previously submitted certain reimbursement requests for legitimate policing costs, <br />such as uniform allowance and overtime, deemed ineligible under the COPS grant <br />guidelines. City Auditor, Maze and Associates, actually provided independent <br />verification of the City’s proper accounting for grant reimbursements, to augment our <br />58 page response to the DOJ which was submitted on September 9, 2015 <br />The DOJ letters were received by the City after the 2010 COPS grant was already <br />spent. <br />City Accountants Norite Vong, Mayette Bailey and Police Business Manager Scott Koll <br />attended training and received certification for Grant Management to show competence <br />in the handling of grant money coming into the City. <br />Scott Koll provided feedback in regard to the detailed schedules showing how every <br />dollar is spent in order to prevent forfeiture of reimbursable funds. <br />3.PUBLIC COMMENTS <br />None. <br />4.COMMITTEE MEMBER COMMENTS <br />The Committee expressed disappointment in regard to when San Leandro donates <br />money to organizations to hold fund raisers and other charitable events here in the City <br />of San Leandro but the organization ends up moving the event outside of San Leandro. <br />Mayor Cutter expressed concern about the dollar figure The Boys & Girls Club plans to <br />ask the City for indicating she wants them to be sure of the amount in order to prevent <br />the unexpected need for additional funds later. <br />5.ADJOURN <br />The meeting was adjourned at 6:15 p.m. <br />PREPARED BY: David Baum, Finance Director, Finance Department <br />Page 3 City of San Leandro Printed on 10/13/2015