Laserfiche WebLink
36 <br />3. Work Program/Project Schedule <br />Proposal for San Leandro Creek Trail Master Plan <br />Scope of Work <br />Task 0 – Project Management <br />A well-structured project management <br />program is essential to all aspects of a <br />successful project, including the quality of <br />products, the maintenance of the agreed <br />upon schedule, and in meeting City stated <br />goals. Our project management framework <br />provides a template for setting up a project <br />specifi c program that will help ensure success. <br />Although not called for specifi cally in the <br />RFP, this task will be started before any other <br />tasks, and will continue through the life of the <br />project. We will follow our project management <br />procedures, as outlined in the following table: <br />Melissa Dugan, PTP, ENV SP, our project <br />manager, will be the direct contact with the <br />City throughout the project. Melissa is a proven <br />strategist, problem-solver and negotiator, <br />and she has an excellent record for leading <br />multidisciplinary teams through this type <br />of project on schedule and within budget. <br />Melissa will be responsible for the delivery of <br />the project, the schedule, and the specifi c <br />tasks outlined below. Rock Miller, PE, PTOE, our <br />Project Director, will provide project vision and <br />technical direction. He will be responsible for <br />making sure the project is completed correctly, <br />in addition to bringing innovative and creative <br />ideas to project challenges. Rock and Melissa <br />will work together to proactively manage this <br />project and actively resolve issues as they arise <br />rather than waiting for the next scheduled <br />meeting. <br />Melissa, Rock, and key team <br />members will attend a project <br />kick-off meeting with the <br />City to discuss project details, <br />establish goals, review project <br />schedule, and coordinate <br />efforts. We will assist the City in <br />leading the meeting and will <br />send the meeting notices and <br />prepare the agenda, notes, <br />and action items. We will agree <br />on future status meetings, <br />which are recommended to <br />be held via conference call <br />at least every other week and <br />maybe weekly during periods <br />of key project activity. This task <br />also includes monthly progress <br />reports, cost accounting and <br />quality control and assurance. <br />Stantec project <br />management framework <br />In <br />i <br />t <br />i <br />a <br />t <br />e <br />0 Prepare a proposal that includes a preliminary Project Plan. Conduct <br />and document an independent review of the fi nal proposal. <br />1 Obtain written instructions to proceed and execute an approved task <br />order. Obtain written subconsultant agreements (if applicable). <br />Pl <br />a <br />n <br />2 Prepare a Project Plan to an appropriate level of detail. Conduct and <br />document an independent review. <br />3 Establish a hard copy and electronic project record directories and <br />fi le project records accordingly. <br />4 Complete a Healthy, Safety, and Environmental risk management <br />assessment and documentation for all projects involving fi eld work. <br />5 Monitor the PM dashboard system on a regular basis. Follow best <br />practices for managing project fi nancials. <br />Co <br />n <br />t <br />r <br />o <br />l <br />6 Obtain clients written approval on scope of services changes. <br />7 Conduct and document a quality review of all project deliverables <br />prior to issue. <br />8 Conduct and document an independent review of all fi nal delivera- <br />bles prior to issue. <br />Cl <br />o <br />s <br />e <br />o <br />u <br />t <br />9 <br />Prepare record documents, close out the project fi nancials and fi les.