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City of San Leandro <br />Meeting Date: December 7, 2015 <br />Staff Report <br />Agenda Section:File Number:15-658 CONSENT CALENDAR <br />Agenda Number:8.J. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Rich Pio Roda <br />City Attorney <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for Resolutions Approving Letters of Understanding Amending <br />the Employment Agreements of the City Manager and Police Chief <br />SUMMARY AND RECOMMENDATIONS <br />It is recommended that the City Council approve a resolution that approves a letter of <br />understanding amending the City Manager’s employment agreement and a resolution that <br />authorizes the City Manager to approve a letter of understanding to amend Sandra Spagnoli, <br />the Chief of Police’s, employment agreement subject to certain parameters. <br />BACKGROUND <br />In accordance with CalPERS’ own internal controls, the City of San Leandro was the subject <br />of a random CalPERS audit in 2014. In September 2014, CalPERS issued its audit report, <br />which contained these findings: The City should provide CalPERS a resolution to pay and <br />report the value of Employer Paid Member Contributions (EPMC) for non-represented <br />management employees, specifically the City Manager, Assistant City Manager, and Police <br />Chief; and put the aforementioned three employees in similarly situated groups or classes of <br />employment for retirement contribution purposes. <br />To address the findings, CalPERS recommended the City do the following: <br />1) Group the City Manager and Assistant City Manager together as similarly situated <br />non-represented executive management employees. <br />2) Group the Police Chief with the San Leandro Police Management Association (SLPMA) <br />as the closest related safety group. <br />Staff concurs with CalPERS’ recommendations and prepared a resolution to group the <br />aforementioned employees as recommended. Upon doing so, the City Manager would <br />receive the same EPMC as specified in the Assistant City Manager’s employment agreement <br />Page 1 City of San Leandro Printed on 12/1/2015