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the duties were taken over by the department's Administrative Analyst H who subsequently retired, and <br />then the Assistant to the City Manager who left the City. In 2013, a discussion at the City Manager level <br />led to the Police Department taking on these duties. Captain Torres took over these responsibilities and <br />quickly realized the City was not in compliance with NIMS, SIMS, ICS and FEMA required trainings. <br />In 2013, a part-time employee was hired by the Police Department to help with the Emergency Services <br />area. The incumbent has been conducting staff training, building evacuation drills and has recently <br />provided each department with evacuation back -packs with necessary first-aid supplies. She has also <br />worked with local agencies and the school district on emergency preparedness. The growth of the <br />position has exceeded the hours currently allowed for part-time employees and it has been determined <br />the position needs to be full-time. Captain Torres also noted that the City will be starting the Local <br />Hazard Mitigation Plan, the adoption of which is required by agencies every 5 years. <br />Member Badger noted that if the Emergency Operations Center (EOC) is activated, the City Manager is <br />the Director and asked, "Why is the Police Department trying to manage this program?" Captain Torres <br />agreed that the City Manager is the director when the EOC is activated and that would not change. The <br />Emergency Services Specialist would handle the day-to-day duties and training. Captain Torres added <br />that with other agencies, most of the Emergency Services duties fall under public safety, whether that is <br />the Police or Fire Departments. He noted that three years ago, the City Manager Executive Team <br />decided to pass it to the Police Department. Chair Heystek commented that this is a crucial component. <br />Member Browne asked about the fiscal impact. Captain Torres said the position is now within the <br />Police Department and would be absorbed within the department's budget. He noted that this <br />classification also works closely with other departments. Member Browne noted that under the "Ability <br />to" section, the position is required to be on-call 24/7. Captain Torres noted that as Disaster Service <br />Workers, all City employees are technically on call and added that this position would provide overtime <br />if working past normal hours. Chair Heystek noted his understanding that on-call usually means <br />something different, such as "being available". Member Badger noted that on-call positions usually get <br />paid to be on-call. Captain Torres said he is not opposed to changing the language to say, "available to <br />be on call". <br />Chair Heystek again stated that the prior Emergency Services Coordinator reported to the City Manager <br />which was a critical component and added that the classification, as proposed and as placed under the <br />Police Department, appeared to be more reactionary while in the City Manager's Department, there <br />would be planning, integration with other departments and the City Council could decide to put money <br />where the priorities need to be met. Captain Torres said with the Local Hazard Mitigation Plan, the <br />position will be working with the other departments across the board. Chair Heystek asked about the <br />reporting structure of the position. Captain Torres said the employee would report to Police Business <br />Manager Koll and then Captain Torres. Chair Heystek asked if there were any functions that would not <br />be covered. Captain Torres said in working on this specification, they looked to other agencies to see <br />what possible duties would need to be covered. <br />Chair Heystek commented that he would like to see the position restructured to the City Manager's <br />Office. He needs to better understand the interdisciplinary nature of the position and stated that he is not <br />seeing the forward thinking to bring everyone together. Member Badger commented that he is worried <br />about the Police Department being territorial, adding that the employee would work with other <br />departments but report to the Police Department. He said El Nino might give us an example of the need <br />for the position, noting he agrees but the reporting structure needs to be changed. Vice Chair Ballew <br />said he does not agree with that, noting that history has shown that when the duties moved to ancillary <br />people, things slipped through the cracks, stating that industry standards have shifted and many of those <br />positions are now with law enforcement. He feels that when someone is speaking to a group, or <br />providing training, they are more strongly received when they are in uniform. <br />Captain Torres noted that the City contracts their Fire services. Alameda County Fire provides service <br />for several agencies. That being said, they have not increased their Emergency Services Division and <br />C:\users\ateite\.appData\Locai\Microsoft\windows\Temporary Internet Files\Content.Outlook\5YMUFTOX\12.3.15 <br />Special Meeting Minutes LOUIS' REDLINES 12-7-15.docx <br />