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File Number: 16-175 <br />It is very important that City facilities which serve residents and non-residents are made <br />accessible so anyone visiting these facilities can easily participate in any business or activity <br />regardless of their abilities. Bringing the City facilities up to the current ADA standard <br />especially for ingress and egress to and from a facility also sets a good example for the rest of <br />our community to follow. <br />As is standard in the construction industry, staff has balanced site investigation costs with the <br />risk of finding unforeseen conditions during construction as well as the design costs with the <br />level of detail on the plans. As a result, unforeseen conditions may be encountered during <br />construction and plan details may need to be adjusted or clarified. In order to minimize delay <br />on the project and ensure that the scope of work is adjusted as needed to provide the highest <br />quality project for the City, staff requests authorization to negotiate and approve individual <br />change orders up to 10% (or $33,995.00 each) of the original contract amount and cumulative <br />change orders up to 25% (or $84,987.50) of the original contract amount. <br />The terms of the CDBG grant prohibit the use of the City's local inclusion policy. <br />Applicable General Plan Policies <br />This action is consistent with Transportation Goal No. 14 of the General Plan and Action Item <br />14.07: Pedestrian Environment. <br />Permits and/or Variances Granted <br />A Building Permit from the City's Building and Safety Division will be obtained prior to the start <br />of construction. <br />Environmental Review <br />This project was deemed categorically exempt from California Environmental Quality Act <br />(CEQA) per Section 15301(c) - Existing Facilities. A Notice of Exemption has been filed with <br />the County Recorder. <br />Summary of Public Outreach Efforts <br />This project was advertised on March 18, 2016 in the Daily Review as well as in three other <br />newspapers whose circulation reflects the diversity of San Leandro. Staff also notified <br />contractors interested in working with the City via email and sent plans to fifteen plan rooms. <br />Fiscal Impacts <br />The total cost of the project, including design, construction, contingencies and construction <br />management is estimated to be $449,940. <br />Budget Authority <br />This project is funded as follows: <br />City of San Leandro Page 2 Printed on 5110/2016 <br />