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File Number: 16-225 <br />C Zapata asked if the Facilities Committee want to have a role in selecting carpet? <br />K. Cooke: We can bring recommended options to Facilities Committee for review that will <br />include phased approach and emphasis on audio equipment. Commission and Foundation to <br />participate in selection of materials. <br />Vice Mayor Reed: Would prefer to have the Library -Historical Commission give input. <br />Mayor Cutter: Agrees that the Library -Historical Commission should be consulted and <br />suggested that portable sound system be considered for use until the AV project is <br />constructed. K. Cooke will look into purchase of a portable system. <br />2.C. Discussion Regarding CIP Project Initiation/Public Input <br />N. Thom presented an outline of the Capital Improvement Program (CIP) process and then <br />discussed two proposed questionnaires which solicit project input and ideas from the public <br />and staff/elected officials. <br />Vice Mayor Reed suggested removing reference to budget amount from public flyer. Reed <br />supported asking the public to rank facilities from most important to least important, but thinks <br />that collecting opinions on the condition of facilities could create unwieldy amount and range <br />of survey data. <br />Mayor Cutter discussed value of public opinion regarding condition and not just rank of library <br />and other facilities, but agreed that collecting subjective data can be problematic. <br />Group agreed to proceed with only asking for rank of facilities from the public and providing a <br />space for written comments and suggestions. <br />C. Zapata: Suggests doing outreach effort in different languages. <br />Vice Mayor Reed emphasized that text must be straightforward if it will be translated to other <br />languages. <br />Mayor Cutter asked when our LED streetlight conversion will be complete. <br />C. Zapata: The LED project is targeted to be complete by the end of the year. <br />Mayor Cutter: Suggested that the last question on the staff flyer be reworded to ask for the <br />name of the person submitting the request. She also asked how will CIP selection process for <br />the next budget work? <br />N. Thom: In fall 2016, the Council will receive a spreadsheet with project and scores and <br />score weights as suggested by CIP Committee as well as a document with project details. <br />Mayor Cutter: Suggested clearly identifying projects as year 1, year 2, etc. when they are part <br />of a multi-year project. <br />City of San Leandro Page 5 Printed on 611/2016 <br />