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- 15 - <br />CDBG Agreement with CALICO FY16-17 <br /> <br />REPORTS AND MISCELLANEOUS <br /> <br />1. Agency must submit the City-provided Quarterly Reports within fifteen (15) days of the end of the each <br />quarter. The Quarterly Reports shall reflect the number of persons served, and shall also include a narrative <br />section. The reports shall be submitted even if there are no specific numbers to report, and the narrative report <br />should describe why no specific numbers are reported. <br /> <br />2. To ensure timely expenditure of HUD funds, Agency must submit monthly reimbursement claims using <br />the City's invoice or comparable form with documentation of claim including copies of time sheets (denoting <br />specific hours for CDBG work performed), payroll stubs, DE3 or employment or contract letter for personnel <br />costs, invoices or billings. <br /> <br />3. Housing Services Division staff will conduct CDBG desk monitoring on an ongoing basis based upon the <br />City’s CDBG monitoring plan. <br /> <br />4. Human Services staff and members of the Human Services Commission (HSC) and Housing Services <br />Division staff will conduct at least one (1) monitoring site visit per year. <br />