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City of San Leandro <br />Meeting Date: July 18, 2016 <br />Staff Report <br />Agenda Section:File Number:16-255 CONSENT CALENDAR <br />Agenda Number:8.D <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution Appropriating $313,388.84 of Water Pollution <br />Control Enterprise Funds Including Approval of an Increase in the Contract <br />Change Order Cap from 40% to 60% ($445,724.00 to $668,586.00, an <br />increase of $222,862.00) for a Construction Contract with Con-Quest <br />Contractors, Inc. for the Sanitary Sewer Line Replacement/Repair 2012-13 <br />Project, Project No. 2013.0120 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends the approval of an appropriation of $313,388.84 of Water Pollution Control <br />Enterprise Funds as follows: <br />·$222,862.00 associated with an increase in the change order cap from 40% to 60% <br />(from $445,724.00 to $668,586.00) of the original construction contract amount of <br />$1,114,310.00 <br />·$90,626.84 for increased costs for construction administration, such as City staff time, <br />permit costs, materials testing and surveying <br />Staff has reviewed past practices that occurred during the subject project and will implement <br />improved procedures to reduce the potential of high change order percentages for future <br />projects. <br />BACKGROUND <br />The City of San Leandro owns and operates approximately 125 miles of sanitary sewer <br />pipeline and periodically issues a contract for repair work on these lines. The Sanitary Sewer <br />Line Replacement/Repair 2012-13 Project was advertised on February 26, 2015, and the <br />contract was awarded to Con-Quest Contractors, Inc. on April 20, 2015. Construction began <br />in August 2015, is still underway as of July 2016 and Final Acceptance is anticipated in <br />September 2016. <br />Page 1 City of San Leandro Printed on 7/13/2016 <br />122