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III. Quarterly Schedule of Planned Projects <br />City and SLIA staff shall meet as often as needed, but no less than quarterly to share <br />information and coordinate projects. Before each meeting SLIA shall provide a list of <br />planned placements for every upcoming three-month period this MOU is effective to assist <br />the Parties in Project planning and to expedite any specific approvals. <br />IV. Local Preference <br />Although work performed by SLIA will not be subject to the requirements of the San <br />Leandro Local Inclusion Policy, SLIA shall make best efforts to utilize local San Leandro <br />contractors and vendors. <br />V. Submittal Requirements <br />At least 30 calendar days prior to any installation or placement, SLIA shall submit the <br />following to the City (specifically to the attention of the Public Works Director, Principal <br />Engineer, Business Development Manager, and Risk Manager): <br />1. A description (including manufacturer’s documentation or cut-sheets if applicable) of <br />the installation Project, including number of items, sizes and materials (including color <br />palettes, where applicable); <br />2. A scaled drawing indicating the location of the Project. City staff may be available to <br />assist with the development of scaled drawings if requested; <br />3. Proposed date of installation and duration (specific dates or “indefinite”); <br />4. Description of the installation process specifically noting if any equipment or third- <br />party vendors or contractors will be involved in the installation; <br />5. Description of the removal or tear-down process specifically noting if any equipment <br />or third-party vendors or contractors will be involved in the process; <br />6. Whether SLIA requires utility connections as part of the installation. The City may <br />facilitate utility connections, although this may not be feasible in all instances. <br />Additionally, SLIA will be responsible for actual costs related to any electrical, <br />mechanical or plumbing work. Additional review time may be required for projects <br />that require utilities connections; <br />7. Any work performed by licensed contractors is subject to the insurance and <br />indemnification requirements set forth above; <br />8. Whether City waterwill be required to maintain the Project or related activities; and <br />146