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CR -40 - Monitoring 91.220 and 91.230 Description of the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements City staff monitor CDBG- and HOME -funded projects regularly. The Deputy Community Development Director oversees the CDBG and HOME Programs, while the Housing Specialist administers them to ensure program compliance with HUD rules and regulations. To ensure eligible CDBG activities, the Housing Specialist discusses proposed activities with CDBG-funded agencies about their scope of services and requests proposed scopes of work and budgets prior to a services agreement being approved. Staff monitors and reconciles with the City's Finance Department and IDIS data monthly for accurate CDBG/HOME funding revenue/expenditures, timely expenditures of CDBG funds, and inputs data into IDIS. Desk monitoring includes reviews of quarterly, progress reports, invoice reimbursements, back-up documentation of expenses, and regular communications with subrecipients, including the provision of technical assistance about pertinent queries. Staff also conduct on-site monitoring visits of the City's subrecipients- to assess the subrecipients'; compliance with the CDBG program. Staff conducted CDBG-monitoring onsite visits to all five (5) CDBG-funded public services providers: Child Abuse Listening, Interviewing, & Coordination Center ,(CALICO), Davis Street Family Resource Center (DSFRC) for its Basic Needs Program, Family Emergency Shelter Coalition (FESCO), SOS/Meals on Wheels, and Spectrum Community Services. City staff also monitored Eden Council for Hope and Opportunity (ECHO Housing) for its Fair Housing Counseling program, which was funded under the City's 20% CDBG administration allocation. The Housing Division staff assisted the Recreation and Human Services Department in issuing the two-year (FY 2015-2017) Request for Proposal (RFP) for the City's Community Assistance Grant Program (CAP) that provides financial support to community-based non-profit organizations whose services and programs meet the City's social service needs. Prior to allocating the CDBG funds and selecting the agencies to received CAP funding, Housing staff educate agencyapplicants and the Human Services Commission (HSC) about the CDBG program requirements. The CDBG requirements guide the HSC as they allocate the CDBG funds among the agencies selected to receive CAP funding. Furthermore, staff monitor CDBG capital improvement projects for the City through review and approval of ongoing reimbursement requests and invoices and constant communications with relevant staff. Staff coordinate with pertinent agency staff to ensure that the projects adhered to the regulations and requirements of the CDBG broeram. Citizen Participation Plan 91.105(d); 91.115(d) of the efforts to provide citizens with reasonable notice and an opportunity to comment ante resorts. The draft CAPER is available for public comment at the Community Development Department, the City Clerk's Office, the main library, and on the City's website (http://www.sanleandro.org/depts/cd/housing/plans.asp). The comment period is from September 15t through September 15th, 2016. The Notice of a Public Hearing was published in the Daily Review on August 26, 2016. City of San Leandro FY 2014-2015 CAPER 20 OMB Control No: 2506-0117 (exp. 07/31/2015)