8G Consent 2016 1107 - Laserfiche WebLink

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Consulting Services Agreement between City of San Leandro and 09/22/16 Alta Planning + Design, Inc. for Bicycle and Pedestrian Master Plan Update Exhibit A - Page 3 of 14 meetings. Alta will provide project deliverables to the City in PDF or other suitable file format as website content for the City to post online. Materials may include: plan process and schedule information, upcoming meeting notices, downloadable maps, display boards from the workshops, and draft and final deliverables. 2.1 - BPAC MEETINGS Alta will attend and facilitate up to four (4) San Leandro Bicycle and Pedestrian Advisory Committee (BPAC) meetings, providing agendas ahead of each meeting, meeting minutes within the week following each meeting, and any necessary accompanying materials, such as a PowerPoint presentation, for each meeting. Alta will also provide meeting notices in formats appropriate for print and web publication to the City for distribution. Alta recommend reserving the first BPAC meeting to discuss the project scope and schedule, plus project goals and policies, in which the BPAC and the public can review the goals and policies discussed at the kick-off meeting and suggest edits. Alta recommends reserving the second BPAC meeting as a public workshop to discuss existing conditions and needs, at which Alta will organize multiple interactive stations to solicit feedback, including a kids’ activity station to encourage entire families to attend. Alta recommends reserving the third BPAC meeting as a public workshop to review the list of proposed projects and their prioritization, and reserving and the fourth BPAC meeting as an opportunity to walk through the public review draft and solicit any remaining comments at the end of the proposed public review period. 2.2 - ONLINE SURVEY Alta will develop an online survey to collect data on the communities’ bicycle and pedestrian existing behavior, perceptions, and needs. The survey will help create a profile of how and where people currently bicycle and walk, provide insight into what location-specific barriers and issues are preventing them from bicycling and walking more, and identify how different facility types may help overcome those barriers and issues. Alta will provide one (1) draft survey to the City, and after receiving internally-consistent comments, will provide one (1) final survey that can be shared with the public. Alta recommends the survey be made available for approximately three (3) months at the start of the project. Alta will compile, analyze, and summarize survey results to be included in the Needs Analysis technical memorandum. 2.3 - TRAILS AND BIKEWAYS USER MAP Using the data collected from optional Task 2.2 Online Survey, Alta will develop a user-friendly, easy to read map that will denote bikeway/trail suitability and route/trail numbers (if the numbering system remains in place), as well the location of bicycle support facilities, recreation facilities, activity centers, and bicycle repair shops for distribution to the public. On the reverse side of the map, Alta will lean on our in-house graphic design capabilities to build upon the City’s 2010 bicycle map and safety brochure to create an up- to-date guide on bicycle safety, traffic laws, and other pertinent information to be determined through collaboration with City staff. Alta will provide the City with an administrative draft, and after receiving one set of internally-consistent comments, Alta will provide an updated, working group draft. Once the City returns a second set of internally-consistent comments, Alta will produce an updated, final draft of the trails and bikeways user map in a print-ready format. TRANSLATION SERVICES (OPTIONAL) If desired, Alta can provide Spanish translation services for documents for public review and can offer interpretation services at public meetings. Task 2 Deliverables:  Up to four (4) meeting notices (in a format suitable for print and web publication)  Up to four (4) meeting agendas