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File Number: 16-564 <br />plans for configuring the South Offices Building for use by the Police Department as well as <br />re-configuring portions of the PSB. The first plan was estimated to cost $6.4 million to <br />implement and would address the five functions of the SLPD that had the most deficient <br />operational spaces namely: <br />1. Dispatch Center <br />2. Records Division and Traffic Division <br />3. Electrical system and computer server <br />4. Investigations Division <br />5. Physical training space <br />The second design option was estimated to cost $3.8 million. It did not include improvements <br />to create space for Investigations in the South Offices or the creation of physical training <br />space, and the dispatch center was expanded slightly less than in the first design option. <br />Both conceptual plans were presented to the City Council on July 28th, 2014, and the first <br />design option was selected. The first design option was selected as it provided for a Dispatch <br />Center that would be capable of handling the growing technology infrastructure and provide <br />quality public safety services for the City with a longer useful life. <br />Analysis <br />An architect specializing in police facilities is needed to provide technical assistance to <br />develop plans, specifications and estimates necessary for construction. A request for <br />proposals was sent out to approximately sixty architectural firms. Four proposals were <br />received by the response deadline. Of these, the response from Indigo / Hammond & Playle <br />Architects was ranked the highest based on their familiarity with the PSB and South Offices, <br />their past experience working on projects related to essential services buildings for other <br />jurisdictions, and their demonstrated understanding of the City’s project goals and budget <br />constraints. <br />This contract represents staff’s current understanding of the work required. Changes to the <br />scope of contracts are at times necessary to respond to new information and/or to include <br />additional items of work necessary for a complete product. In order to resolve these issues in <br />a timely fashion and avoid delaying work, staff additionally requests authorization to negotiate <br />and approve contract change orders up to 25% ($162,000.46) of the original contract. <br />Current Agency Policies <br />2013-15 City Council Goal D: Provide quality public safety services and work in partnership <br />with the community to keep San Leandro safe. <br />Previous Actions <br />·On December 2, 2013, the City Council by Resolution No. 2013-151 approved a consulting <br />services agreement with Indigo / Hammond & Playle Architects, LLP for the South Offices <br />Space Planning Project <br />·On July 28th, 2014, both conceptual plans were presented to the City Council. Of the two <br />Page 2 City of San Leandro Printed on 11/1/2016