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City of San Leandro <br />Meeting Date: January 17, 2017 <br />Staff Report <br />Agenda Section:File Number:16-717 CONSENT CALENDAR <br />Agenda Number:8.H. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution to Authorize the City Manager to Negotiate and <br />Approve Individual and Cumulative Change Orders Up to 10% ($51,788) of <br />the Original Contract Amount with Century Carpet for the Main Library Carpet <br />Replacement, Project No. 2014.0370 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council authorize an increase of the Contract Change Order <br />Limit from 5% to 10% ($51,788) for the subject project resulting in a potential total contract of <br />$569,673. The project budget has sufficient allocation to fund the increased cost. <br />BACKGROUND <br />This project will replace existing floor coverings throughout the Main Library, excluding the <br />Auditorium and Project Literacy offices, which have less foot traffic and do not currently need <br />new floor coverings. Existing carpet will be replaced with new carpet except for in the Karp, <br />Estudillo and Trustees public meeting rooms, which will receive new resilient vinyl flooring. <br />On November 7, 2016, the City of San Leandro City Council awarded the contract for the <br />subject project and authorized the City Manager to approve change orders up to 5% of the <br />total contract amount. <br />The project started construction on December 19, 2016 with the removal of the existing <br />flooring materials. After removal, it became apparent that the existing floor slab in the <br />Estudillo and Karp rooms has cracks that are significant enough to cause problems with the <br />proposed resilient flooring installation. These cracks were not an issue when carpet was used <br />in the rooms but would reflect through the new flooring surface and cause it to wear and tear <br />prematurely if left in place. The solution to this problem is to install a self-leveling <br />underlayment that will provide a smooth, level surface for resilient flooring material. The cost <br />to add self-leveling underlayment in the Karp/Estudillo meeting rooms will be up to $28,000; or <br />5.4%, of the original contract. <br />Page 1 City of San Leandro Printed on 1/10/2017