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File Number: 17-261 <br />condition with minimum expense. A summary of street segments to receive treatments is <br />attached. <br />In advance of this project and in compliance with the Americans with Disabilities Act (ADA), <br />the City Council awarded the Curb Ramp Upgrades 2016-17 Project, Project No. 2017.0070 <br />to Silman Construction to install curb ramps where none currently exist and to upgrade <br />non-compliant ramps. <br />The California Department of Resources Recycling and Recovery (CalRecycle) awarded grant <br />funds to the City for the use of crumb rubber chips derived from scrap rubber tires in the <br />rubberized chip seal process. This grant funding will be reimbursed at a rate of $0.50 per <br />square yard. Not only does this use of recycled tires provide an excellent product, it provides <br />for an opportunity to reduce the quantity of non-biodegradable byproducts from polluting the <br />environment and is in line with the City’s sustainability efforts under the Climate Action Plan. <br />Analysis <br />Bids were opened on May 15, 2017. Five (5) bids were received for base plus alternate “A”, <br />ranging from $730,000.00 to $1,108,801.00. The pre-bid engineer’s estimate for construction was <br />$918,278.85 (base plus additive A bid). American Pavement Systems, Inc. was determined to <br />be the lowest responsible bidder. <br />The bid documents contained a Bid Alternate “A” for a selection of street segments in the <br />project scope. This work was separated from the base bid so that it could be omitted from the <br />contract in the event that bids received exceeded the available funding. Staff recommends <br />that Bid Alternate “A” be included as part of this contract. <br />None of the bidders has an office in San Leandro that would qualify them as a local business <br />per the Local Inclusion Policy Ordinance. Also, none of the bidders will meet the Local <br />Business Participation Goal of 25% by subcontracting with San Leandro businesses for 25% <br />of the contract value. However, the low bidder provided documentation that demonstrated <br />good faith efforts to outreach and engage local business participation. Staff verified that the <br />contractor has a valid Contractor’s State License Board license and is registered with the <br />California Department of Industrial Relations. <br />Contract Change Orders <br />As is standard in the construction industry, staff balanced site investigation costs with the risk <br />of finding unforeseen conditions during construction as well as the design costs with the level <br />of detail on the plans. As a result, unforeseen conditions may be encountered during <br />construction and plan details may need to be adjusted or clarified. In order to minimize delay <br />on the project and ensure that the scope of work is adjusted as needed to provide the highest <br />quality project for the City, staff requests authorization to negotiate and approve individual <br />change orders. Additionally, the favorable bids received provide the opportunity to increase <br />the amount of work installed without increasing the project budget. Therefore, staff requests <br />authority to negotiate and approve individual change orders up to 10% ($73,000) of the <br />original contract amount and cumulative change orders up to 30% ($219,000) of the original <br />Page 2 City of San Leandro Printed on 5/30/2017 <br />103