Laserfiche WebLink
File Number: 17-200 <br />Recently the School District indicated they are no longer interested in leasing the South <br />Offices Building theater space and therefore staff recommends converting this area into a <br />multi-purpose meeting room that can be made available to the public. The South Office Large <br />Conference room that is currently used for meetings will be absorbed into the South Offices <br />space for use by the SLPD. The new meeting room will have audio/visual equipment to allow <br />for meetings to be recorded or broadcast on cable television and also have teleconferencing <br />capabilities. <br />Analysis <br />The tenant improvements (TI) for the conversion of the theater to a new South Office meeting <br />room and the Police Building and South Offices Expansion project complement each other. <br />Hence, it is reasonable to employ the services of the same architect to design the tenant <br />improvements required for both spaces. Indigo is an established architectural firm, as <br />demonstrated by their work to date on the South Offices and PSB projects. <br />The additional design work will include provisions for the following: <br />·Small restrooms behind the stage will be demolished, new restrooms for the meeting <br />space will be provided near the E. 14th Street entrance. <br />·Existing restrooms in the eastside of the South Offices will be incorporated into the <br />Police Department and excluded from general public use. <br />·A food prep and general storage/equipment area will in old back stage area. <br />·The existing wood paneling on the walls of the theater will be retained to reduce costs. <br />·No new windows for the meeting space will be provided. The existing stage lighting will <br />be removed and replaced with an appropriate lighting system for a meeting space. <br />·The existing entrance on E. 14th Street will remain. No new entrance for the meeting <br />space is required. <br />·Design of the new audio-visual equipment system will be done by others. <br />·Cost estimates will include an allowance for new furniture. <br />·The design and cost estimate will include new ceiling finishes, resilient flooring, data <br />ports and power outlets on the floor of the meeting space, fire alarms and sprinklers, <br />and other items that may be required by code. <br />A sketch of the area to be improved is attached. <br />By incorporating the TI for the conversion of the theater to the new South Office meeting room <br />into Indigo’s contract, staff anticipates efficient delivery and cost savings in construction, as <br />the adjacent projects are similar in nature. Utilizing the same contractor for construction of <br />these two projects will provide for better staging, will minimize the length of construction and <br />potentially reduce overall cost. <br />The proposed contract amendment will bring the change order percentage to 24.38%, which <br />is very close to the 25% limit that was authorized by the resolution awarding the design <br />contract. No future contract amendments are currently anticipated; however, it would <br />streamline the process to have the contract change order cap raised to 30% in case a future <br />minor amendment is needed. <br />Current Agency Policies <br />Page 2 City of San Leandro Printed on 6/27/2017 <br />49