Laserfiche WebLink
File Number: 17-366 <br />City police vehicle assets. <br />Priority 1 will also be responsible for the regular maintenance of all police fleet vehicles. <br />“Maintenance” means all upkeep of the fleet, mechanical inspections, warranty work, tire <br />repair, oil changes, and any other maintenance required to maintain the Police Department’s <br />fleet. Maintenance of the fleet will be conducted with as many local businesses as possible. <br />This same maintenance agreement shall not exceed $123,600 each fiscal year, with any <br />remaining balance carried forward each year to sustain the police fleet program. <br />Priority 1 will be responsible for outfitting all vehicles to the Police Department’s exact <br />specifications. “Outfitting” means procuring all materials and equipment needed to meet state <br />vehicle code requirements for emergency vehicle operation, including lights and sirens, <br />prisoner transport cages, and vehicle push-bars. Outfitting could also include any <br />miscellaneous parts needed to improve the useful life of the vehicle or officer visibility, like <br />protective exterior coatings or decals on the hood of the vehicle. Any additional technology, <br />hardware, or equipment that the fleet manager deems necessary for public safety may be <br />considered “outfitting.” <br />The purpose of this proposed police fleet leasing and maintenance program is to update the <br />fleet in a timely manner, replace aging equipment that has been extended beyond its useful <br />life and streamline the purchasing, outfitting and maintenance of police vehicles in an effort to <br />reduce costs long-term. <br />Previous Actions <br />·City Council adopted Resolution No. 2014-046 (May 19, 2014) <br />·City Council adopted Resolution No. 2014-053 (June 2, 2014) <br />·City Council adopted Resolution No. 2015-074 (April 6, 2015) <br />·City Council adopted Resolution No. 2015-075 (April 6, 2015) <br />·City Council adopted Resolution No. 2015-173 (October 5, 2015) <br />Fiscal Impact <br />Each year, the Police Department (PD) funds a portion of the Public Works garage’s <br />Overhead and Maintenance (O&M) charges to maintain any vehicles not currently serviced <br />through the PD Fleet Program and Priority 1. O&M costs are covered by Internal Service <br />Fund (ISF) transfers captured in the 21-8311 object code within the PD’s budget. In Fiscal <br />Year 2014, right before the PD Fleet Program with Priority 1 began, O&M costs were <br />$458,172 each year for 62 cars being serviced. By comparison, Priority 1 will service 68 cars <br />by the end of Fiscal Year 2019 with a not to exceed value of $264,600 each year, which would <br />generate a savings of approximately $193,600 per year. The $193,600 does not include any <br />additional long-term cost-savings associated with staffing adjustments. <br />This service agreement would require no new funding. Funding would come from <br />appropriations proposed in the Fiscal Year 2017-18 and 2018-19 budget to Council. All funds <br />Page 2 City of San Leandro Printed on 7/11/2017 <br />330