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8E Consent 2017 0918
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8E Consent 2017 0918
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9/12/2017 3:43:56 PM
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Agenda
Document Date (6)
9/18/2017
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Reso 2017-127
(Reference)
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\City Clerk\City Council\Resolutions\2017
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Alameda CTC Agreement No. A17-0127 <br />Project No. 1468020 <br /> <br />Page 10 of 16 <br />Transportation Fund for Clean Air Policies and Requirements and any new requirements imposed by the <br />BAAQMD upon ALAMEDA CTC with respect to the TFCA funds distributed hereunder. ALAMEDA CTC <br />will only distribute TFCA funds under this AGREEMENT to the extent the documented project costs are <br />eligible under the applicable BAAQMD TFCA Policies. <br /> <br />9. The laws of the State of California shall govern this AGREEMENT. <br /> <br />10. All correspondence and communications will contain ALAMEDA CTC project number and <br />name for PROJECT in a clearly identifiable location. For projects with TFCA funds obligated by this <br />AGREEMENT, all correspondence and communications will also contain the TFCA project number as <br />identified in Appendix H: Transportation Fund for Clean Air Policies and Requirements. <br /> <br />11. ALAMEDA CTC reserves the right to conduct technical and financial audits of PROJECT <br />work and records when determined to be necessary or appropriate and PROJECT SPONSOR agrees, and shall <br />require its contractors and subcontractors to agree, to cooperate with ALAMEDA CTC by making all <br />appropriate and relevant PROJECT records promptly available for audit and copying. <br /> <br />12. PROJECT costs incurred by PROJECT SPONSOR are only eligible for reimbursement on a pro- <br />rated basis unless specifically provided for in Appendix A: Project Control Information, and PROJECT <br />SPONSOR is expected to concurrently seek reimbursement from the other sources shown in Project A: <br />Project Control Information. Pro-rated basis, as used herein, equals the amount of ALAMEDA CTC <br />ADMINISTERED FUNDS obligated by this AGREEMENT to a phase, divided by the total funding for the phase, <br />as shown in Appendix A: Project Control Information. For any Request for Reimbursement which includes <br />such expenditures, PROJECT SPONSOR shall (i) report the total expenditures during the reimbursement <br />period, (ii) indicate the percentage of the total expenditures for the phase expected to be funded by <br />ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT, and (iii) request reimbursement for <br />the dollar amount which equals the product of such total expenditures and such percentage. For TFCA funds <br />obligated by this AGREEMENT, in the event reimbursement requests are greater than available funds due to <br />delays in ALAMEDA CTC’s receipt of revenue from BAAQMD, available funds will be reimbursed to <br />PROJECT SPONSOR based on the percentage that the PROJECT cost bears to ALAMEDA CTC’s overall TFCA <br />program revenue total until such time full funding is available. <br /> <br />13. ALAMEDA CTC approval of PROJECT SPONSOR submitted Requests for Reimbursement will <br />be contingent on the submittal of progress reports and deliverables by PROJECT SPONSOR as required by this <br />AGREEMENT. In the event that progress reports and deliverables are not complete and current, approval of <br />Requests for Reimbursement shall be withheld until an acceptable remedy has been implemented and <br />approved by ALAMEDA CTC. If PROJECT SPONSOR fails to submit the required deliverables or otherwise fails <br />to meet the reporting and invoicing requirements of this AGREEMENT, ALAMEDA CTC may deobligate funds <br />from the PROJECT and this AGREEMENT. Not less than thirty (30) days prior to the effective date of any <br />such action, ALAMEDA CTC will endeavor to notify PROJECT SPONSOR in writing that the required <br />deliverables, invoicing and reporting is overdue. <br /> <br />14. Request for Reimbursements submitted after the Agreement Expiration Date identified on <br />Appendix B: Alameda CTC Administered Funds Obligated by this AGREEMENT will not be considered for <br />reimbursement by ALAMEDA CTC unless an exception is requested by the PROJECT SPONSOR no less than <br />sixty (60) days before the Agreement Expiration Date, and the exception is approved by ALAMEDA CTC.
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