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Alameda CTC Agreement No. A17-0127 <br />Project No. 1468020 <br /> <br />Appendix C – Page 2 <br />APPENDIX C-1 <br />REQUEST FOR REIMBURSEMENT AND PROGRESS REPORTING FREQUENCY REQUIREMENTS <br />The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports. <br />Requests for Reimbursements and Progress Reports are required either monthly, quarterly, or semi-annually, as indicated <br />below with an “X”. <br />REQUEST FOR REIMBURSEMENT AND PROGRESS REPORTING <br />FREQUENCY AND DUE DATES <br />Frequency <br />Required <br />(as checked) <br />Minimum Frequency Period Covered Due Dates <br />☐ Monthly <br />(once every month) <br />One month By 30 days of end of billed <br />activity <br />☐ <br />Quarterly <br />(once every 3 months) Quarter 1: 7/1– 9/30 <br />Quarter 2: 10/1 – 12/31 <br />Quarter 3: 1/1– 3/31 <br />Quarter 4: 4/1– 6/30 <br />By October 31st <br />By January 31st <br />By April 30th <br />By July 31st <br />☒ Semi-annually <br />(once every 6 months) <br />Quarters 1 & 2: 7/1 – 12/31 <br />Quarters 3 & 4: 1/1 – 6/30 By January 31st <br />By July 31st <br />☐ Annually <br />(TFCA Annual Report) <br />Fiscal Year: 7/1 – 6/30 <br /> By September 30th. <br /> <br />☒ Final Request for <br />Reimbursement <br />Any work period eligible <br />under Appendix B. Must be submitted prior to the <br />Agreement Expiration Date. <br />Notes: <br />1. For all projects, the maximum frequency for Requests for Reimbursement are one (1) per month. <br />2. If no costs were incurred during the reporting period, a progress report for the corresponding period is still required. <br />3. TFCA funding requires annual reporting to BAAQMD in addition to the minimum required frequency for Alameda CTC <br />progress reports and invoices. See Appendix H for TFCA-specific report forms. <br />4. Requests for Reimbursement must be submitted prior to the Agreement Expiration Date in order to be eligible for <br />reimbursement. <br /> <br />