Agmt 2017 NCE Annual Street Overlay 2017-18 Project

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cost-effective pavement rehabilitation alternatives to stay within the planned project budget and schedule. Throughout the project, consultant shall be available to attend regularly scheduled progress meetings with the City(maximum of 3), to maintain good communications, The purpose of the progress meetings will be to identify and resolve any design or funding issues that may surface in a timely manner, present design alternatives and recommendations to the City, and continue coordination with project stakeholders, as necessary. Deliverables: Kick-off/Progress Meeting Agendas and Minutes 1 B) Utility Coordination: Consultant shall coordinate with utility agencies early in the design process to help avoid potential construction delays and unnecessary disruptions to public services. Consultant shall send notification letters on behalf of the City to applicable utility providers with a preliminary project schedule for street rehabilitation and reconstruction at the beginning of the services. Consultant shall also request utility as-builts and record drawings for street sections planned for reconstruction. Consultant shall document all utility coordination notifications, conversations, meetings and information in a dated matrix format with mailing details. Deliverables: Utility Notification Letters and Utility Contact Matrix. Task 2— Pavement Rehabilitation Design 2A) Pavement and Curb & Gutter Condition Survey Consultant shall perform a detailed pavement condition survey of each street section based on distresses concurrent with the deflection testing. The surveys will generally cover the travel and parking lanes. Pavement condition surveys serve the purpose of further refining the appropriate pavement rehabilitation treatments that are developed based on pavement deflection testing and coring. The condition survey will generally note the presence of load related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions and depressions as they pertain to developing appropriate pavement treatments. In addition, potential base repairs will be identified in the condition survey. Consultant's scope of services and condition surveys exclude issues including, but not limited to traffic, safety and road hazards, geometric issues, or short term maintenance that should be performed (i.e., pothole repairs), A visual survey of all curb and gutters will be conducted to identify areas where drainage or the adjacent pavement has been compromised. Repair recommendations are limited to those sections of curb and gutter that are damaged to the extent that they will affect pavement rehabilitation (i.e,, tree root damage extending into pavement). Consultant shall establish condition criteria for assessment and replacement with City before the survey. Consultant shall then determine the level of curb and gutter replacement to be pursued for design plans and documents based on the criteria. Consulting Services Agreement between City of San Leandro and NCE for Annual Street Overlay/Rehabilitation 2017-18 Project Exhibit A—Page 3 of 8