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STATE OF CALIFORNIA <br />GOVERNOR’S OFFICE OF EMERGENCY SERVICES <br />Cal OES 130 - Instructions <br /> <br />Cal OES Form 130 Instructions <br /> A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted. <br /> <br />When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as <br />follows: <br /> <br />Resolution Section: <br /> <br />Governing Body: This is the group responsible for appointing and approving the Authorized Agents. <br />Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc. <br /> <br />Name of Applicant: The public entity established under the laws of the State of California. Examples include: School <br />District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, <br />Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California. <br /> <br />Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency <br />Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applicant. There are <br />two ways of completing this section: <br /> <br />1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not <br />their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position <br />and is replaced by another individual in the same title. If “Titles Only” is the chosen method, this document <br />must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can <br />be completed by any authorized person within the agency and does not require the Governing Body’s signature. <br /> <br />2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be <br />listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position <br />listed on the document or their title changes. <br /> <br />Governing Body Representative: These are the names and titles of the approving Board Members. <br />Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the <br />designated Authorized Agents, and a minimum of two or more approving board members need to be listed. <br /> <br />Certification Section: <br /> <br />Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval. <br />Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the <br />designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and <br />Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the <br />Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate “Self <br />Certification.” <br /> <br /> <br /> <br />Cal OES 130 (Rev.9/13) Page 2 <br />58