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File Number: 17-509 <br />The project involves the repair, overlay, and/or reconstruction of streets as shown on the <br />construction plans for the Annual Street Overlay/Rehab 2015-16 project. The project has either <br />performed or is in the process of performing repairs to sixteen City streets for a total of 5.33 lane <br />miles. In addition, this project installed twenty-one speed cushions at various locations, as <br />requested by residents, and replaced fifty-three curb ramps. <br />Analysis <br />The construction of the project is close to completion. However, the current executed change <br />orders by staff are approaching the existing change order authorization approved with the award <br />of the project. Authorizing an increase in the change order cap from 15% to 20% (from $359,409 <br />to $479,212, an increase of $119,803) will enable staff to complete the project without delay. If the <br />entire change order authorization is not used, unexpended funds from the project will be returned <br />to the Measure B fund balance. <br />The authorized change order amount was consumed by added quantity of unit price bid items and <br />several field revisions to clarify the work and address unforeseen conditions, which is typical and <br />expected for any construction project. Additionally, change order work outside the expected <br />project scope and amounting to almost $120,000 was added to the project and included the <br />following: <br />·Installation of manholes at “end of line” sewer cleanouts which will be reimbursed by Oro <br />Loma Sanitary Sewer District <br />·Installation of speed cushions on Park Street which will be funded by the Siempre Verde <br />Park Project <br />·Sanitary sewer point repairs for sewer lines under Lexington Avenue that will be funded by <br />the City’s Water Pollution Control Plant Enterprise. <br />These unexpected extra work items, total 5% of the original contract amount. An expansion of the <br />change order authorization is requested by the same percentage. <br />Supplemental funding of $65,000 is also needed to complete the original project scope because <br />expenses on two items were more than originally budgeted at the time of project award: Final <br />pedestrian ramp construction (under a separate contract) increased by $40,000 due to <br />unexpected field conditions, and construction management and inspection costs increased by <br />$25,000 due to a delay caused by the wetter than average winter. <br />Current Agency Policies <br />·Maintain and enhance the City’s infrastructure <br />·Support and implement programs, activities and strengthen communication that enhances <br />the quality of life and wellness, celebrates the arts and diversity and promotes civic pride <br />Previous Actions <br />·On July 18, 2016 by Resolution 2016-095, City Council Awarded a Construction Contract <br />Page 2 City of San Leandro Printed on 10/12/2017