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City of San Leandro <br />Meeting Date: November 20, 2017 <br />Staff Report <br />Agenda Section:File Number:17-612 PUBLIC HEARINGS <br />Agenda Number:5.A. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report a Resolution Authorizing the City Manager to Execute an Agreement <br />with the California Energy Commission (CEC) to Construct a 1 Mega Watt Solar <br />Array Project with Associated Energy Efficiency Upgrades at the Water Pollution <br />Control Plant; and to Authorize the City Manager to Amend the Installation <br />Agreement and the Measurement and Verification Agreement with Climatec, <br />LLC for Energy and Water Savings Projects with Related Improvements to City <br />Facilities, to include the Solar Installation. The Agreement with the CEC Includes <br />$1,995,963 in Reimbursable Grant Funds, with a City Match of $1,922,905 (from <br />the WPCP Enterprise Fund). <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council authorize the City Manager to execute an agreement with <br />the California Energy Commission (CEC) to construct a 1 Mega Watt (MW) solar array at the <br />Water Pollution Control Plant (WPCP); and to amend the existing agreement (Contract <br />Amendment 1) with Climatec to include the scope of work within the CEC grant application. The <br />total cost for the Innovative Energy Efficiency and Renewable Energy Deployment Project <br />consists of a turn-key installation amount of $3,838,828 for Climatec and estimated City staff <br />costs of $80,040 (to manage the project), for a total amount of $3,918,868. The two funding <br />sources are $1,995,963 as a reimbursable grant from the CEC, and $1,922,905 in matching <br />funds from the WPCP’s enterprise fund. <br />BACKGROUND <br />After completion of a citywide energy/water resources audit in 2015, which identified a list of <br />proposed energy efficiency projects, the City entered into an agreement with Climatec in May <br />2016 for project implementation. At that time, staff indicated to the City Council that the solar <br />portion of the efficiency projects would be brought forward separately due to an unresolved issue <br />of contaminated dirt located onsite at the WPCP. In the interim, in early 2017, the CEC issued a <br />grant opportunity which the City applied for (with input from Climatec) for ‘innovative energy <br />Page 1 City of San Leandro Printed on 11/13/2017 <br />14