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City Council Handbook | 2017 <br /> <br /> <br />56 San Leandro City Council <br />APPENDIX B <br />GUIDELINES FOR COUNCIL MEMBER CORRESPONDENCE <br /> <br /> <br />Purpose of the Guidelines: <br />These guidelines are to provide guidance should a Council Member want to transmit their <br />individual opinions to elected officials and/or other governmental agencies. The guidelines are <br />intended to specifically address individual Council Member correspondence to a governmental <br />agency and/or another elected official regarding issues that staff has been given direction to <br />pursue via a negotiation process or other form of resolution. <br /> <br />These guidelines are not intended to in any way restrict Council written communication with <br />constituents and do not apply to personal correspondence with elected officials. <br /> <br />Guidelines: <br />As a matter of protocol, a Council Member should, when sending correspondence described <br />above, contact the City Manager or Mayor to indicate their intent to send a letter so that the <br />Council Member may be briefed on the current status of staff work of which the specific Council <br />Member may not be aware. <br /> <br />The balance of Council and City Manager, as a matter of courtesy, should be given a copy of the <br />letter, which should be noted on the letter (cc :). <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />Adopted April 5, 1999 <br /> <br />94