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City Council Handbook | 2017 <br /> <br /> <br />5 San Leandro City Council <br /> <br />Councilmembers and the Mayor are provided a technology allowance of ($175) per month and <br />may be reimbursed for expenses related to internet, email provider service, fax machine phone <br />line or other technology sources used for city business. Requests for reimbursement must include <br />documentation for payment including receipts, invoices, canceled checks or credit card receipts. <br /> <br />The Mayor is provided a car allowance of a flat Three Hundred Seventy-Five Dollars ($375.00) per <br />month, which shall be in lieu of the travel reimbursement afforded other City Council Members. <br />(San Leandro Administrative Code, Title 1, Chapter 5.) <br /> <br />The sum of One Hundred Dollars ($100) per full day and Fifty Dollars ($50) per one-half day is <br />allowed as reasonable expenses to be allowed each member of the City Council when traveling <br />on official duty for all out-of-pocket expenses other than transportation and hotel expenses. (San <br />Leandro Admin. Code, 1.3.110) <br /> <br />Councilmembers receive monthly reimbursement expense reports which must be approved by <br />the City Manager and processed by the Finance Department. Councilmembers must submit <br />reimbursement requests within 30 days of incurring the expense to ensure efficient processing <br />of requests. <br /> <br />NON-INTERFERENCE WITH ADMINISTRATIVE SERVICE <br />The Mayor and Council Members shall not interfere with the execution of the powers and duties <br />of the City Manager; this includes interference with hiring appointments or terminations of City <br />staff. Except for inquiry, the Mayor and Council Members shall not direct any subordinate of the <br />City Manager. The Mayor and Council must deal with the City Manager directly on all matters <br />related to administrative service. (Section 345, City Charter) <br /> <br />All directions or requests from Council Members must be raised with the City Manager. If the City <br />Manager is unable to remedy the issue immediately, Council Members are encouraged to <br />exercise patience and remember that the City Manager reports to the entire Council. There will <br />often be instances when Council Members disagree, and the City Manager should be afforded <br />the time to address the issue adequately. <br /> <br />COUNCIL GOALS <br />Goal setting requires time, energy and a well-defined process. Annually, City Council workshops <br />are held with the City Manager and the City’s senior management team to review progress on <br />goals previously set, establish priorities, and define new goals and objectives for the City. While <br />time-consuming, there are advantages to setting goals: <br /> <br />A. Goal setting gives the Council a basic framework for action. <br />B. Goal setting helps the Council spend its time more wisely. <br />C. Goal setting provides a framework to present individual priorities <br />D. Goal setting gives the City Manager clear guidelines to get the job done; <br />43