8D Consent Calendar 2018 0416 - Laserfiche WebLink

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File Number: 18-135 Prior to receiving funds, local jurisdictions must annually submit a list of projects proposed to be funded with RMRA funds to the CTC. May 1, 2018 is the due date for reporting planned projects in fiscal year 2019. Although the CTC is not an ‘approving’ body, project lists will be reviewed to ensure they include statutorily required information to establish eligibility for funding. Failure to submit a project list to the CTC and establish annual eligibility will result in forfeiture of monthly apportionments. Currently, there is no process to recoup lost apportionments, which would be distributed to eligible agencies. SB 1 requires the project list to include four components: ·Project Description ·The location of each proposed project (‘citywide’ is not an option) ·Schedule for completion ·Estimated useful life of improvement The list cannot limit flexible use of funds, provided that funds are only used for eligible projects, meaning that a city can fund projects in a given year not on the project list, or not fund projects that were on the project list. At the end of the fiscal year, the City will report back to the CTC on the locations of work performed. Per established guidelines, any listed projects not started/completed can be moved to the next year’s list. Changes to the list do not require going back to the CTC for an amendment. In order to receive RMRA funding, a city or county must annually expend from its general fund for street, road, and highway purposes an amount not less than the annual average of its expenditures from its general fund during the fiscal years 2009-2010, 2010-2011, and 2011-2012 (Streets and Highways Code Section 2036(b)). This is referred to as the ‘Maintenance of Effort’, or MOE. If a city or county fails to meet the MOE in a fiscal year, it can be made up in the following fiscal year. The CTC can conduct an audit to determine that the MOE was met and non-compliant agencies may have to reimburse the state. Included in the MOE are unrestricted, discretionary funds including vehicle in-lieu tax revenues and revenues from fines and forfeitures, expended for street, road, and highway purposes. One-time allocations expended for street and highway purposes, but which may not be available on an ongoing basis, including revenue provided under the Teeter Plan Bond Law of 1994, are excluded. Additionally, HUTA funds are not part of the MOE calculation. The information on the following page outlines proposed work through June 30, 2019 (end of next fiscal year). Previous Actions The process established by the State requires annual action by the City Council to approve the proposed project list by resolution. For the State’s current fiscal year, this action was taken on October 2, 2017 via Resolution 2017-137. As SB1 was not enacted until April 2017, the timing for approvals in this first year were out of normal cycle. Page 3 City of San Leandro Printed on 4/10/2018 56