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File Number: 18-217 <br />YTD 2017-18, valuation exceeds $111,000,000 and we have several large projects which will <br />result in a significant increase in valuation and staff resources. <br />Third party plan check consultants assist the City during times of high activity to meet deadlines <br />and enable the City to provide quality customer service. The FY 2018-19 Budget includes <br />$200,000 for Third Party Plan Check consultants. <br />Analysis <br />The responses were evaluated based on the following criteria: qualifications, experience of the <br />firm, staffing and resources. Staff is recommending the City contract with TRB+Associates (TRB) <br />and 4LEAF for outside plan check services, inspection services, CASp services and front <br />counter staff. <br />The contracts would be for a two year period and include a provision for fixed fee plan check <br />review charged as a percentage of the City’s established plan check fees. Staff augmentation <br />would be paid based on the hourly rates established for the various positions. <br />TRB was selected because of the size of its engineering staff, its considerable experience with <br />complex construction methods and the quality of past work. The Agreement with TRB is for a <br />not-to-exceed amount of $150,000. <br />4LEAF provides plan check services and staffing (inspectors, plan checkers and technicians) <br />throughout the western United States. The Agreement with 4LEAF is for a not-to-exceed amount <br />of $50,000. <br />Staff recommends the City Council authorize the City Manager to enter into the two Agreements <br />for a combined not-to-exceed amount of $200,000, effective on or after July 1, 2018, in order for <br />the Building and Safety Services Division to continue providing plan check services in a timely <br />manner during this period of high development activity. <br />Legal Analysis <br />The Consulting Services Agreements have been reviewed by the City Attorney and approved as <br />to form. <br />Fiscal Impacts and Budget Authority <br />This $200,000 General Fund expenditure is included in the FY 2018-19 budget expenditure <br />account 010-42-002-5120. <br />ATTACHMENT <br />Attachments to Related Legislative File <br />·4LEAF CSA 2018 <br />Page 2 City of San Leandro Printed on 6/12/2018 <br />263