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(7) Other records necessary to document compliance with Subpart K of 24 CFR 570.
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<br /> b. Retention. Consultant shall retain all records, including any and all ledges, books of account, invoices, vouchers, cancelled checks, pertinent to charges for services or expenditures incurred and disbursements charges under this Agreement for a period of four (4) years after the termination of all activities funded under this agreement, or after the resolution of all Federal audit findings, whichever occurs later. Records for non-expendable property acquired with funds under this Agreement shall be retained for four (4) years after final disposition of such property. Records for any displaced person must be kept for four (4) years after he/she has received final payment. c. Records Created as Part of Consultant’s Performance. All reports, data, maps, models,
<br />charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files or any other
<br />documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this
<br />Agreement and that relate to the matters covered hereunder shall be the property of City. Consultant hereby agrees
<br />to deliver those documents to City upon termination of the Agreement. It is understood and agreed that the documents
<br />and other materials, including but not limited to those described above, prepared pursuant to this Agreement are
<br />prepared specifically for City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will
<br />not be released to third parties without prior written consent of both parties. d. Inspection and Audit of Records. Any records or documents that Section 7.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.
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<br />7.3 Client Data. Consultant shall maintain client data demonstrating client eligibility for services provided.
<br />Such data shall include, but not be limited to, client name, address, income level or other basis for determining
<br />eligibility, and description of service provided. Such information shall be made available to City monitors or their
<br />designees for review upon request.
<br /> 7.4 Disclosure. Consultant understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City's or Consultant's responsibilities with respect to services provided under this Agreement, is prohibited by law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 7.5 Property Records. Consultant shall maintain real property inventory records that clearly identify
<br />properties purchased, improved or sold. Properties retained shall continue to meet eligibility criteria and shall conform
<br />with the "changes in use" restrictions specified in 24 CFR Parts 570.503(b)(8).
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<br />7.6 National Objectives. Consultant agrees to maintain documentation that demonstrates that the
<br />activities carried out with CDBG Funds provided under this Agreement meet one or more of the CDBG program's national objectives: (a) benefit low/moderate income persons, (b) aid in the prevention or elimination of slums or blight, (c) meet community development needs having a particular urgency (as defined in 24 CFR Part 570.208). 7.7 Performance Monitoring. City will monitor the performance of Consultant against goals and performance standards required herein. Substandard performance as determined by City will constitute non-compliance with this agreement. If action to correct such substandard performance is not taken by Consultant within a reasonable period of time after being notified by City, contract suspension or termination procedures will be initiated.
<br />7.8 Close-Outs. Consultant obligation to City shall not end until all closeout requirements are completed.
<br />Activities during this closeout period shall include, but are not limited to: making final payments, disposing of program
<br />assets (including the return of all unused materials, equipment, unspent cash advances, program income balances,
<br />and receivable accounts to City), and determining the custodianship of records.
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