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City of San Leandro <br />Meeting Date: July 16, 2018 <br />Resolution - Council <br />Agenda Section:File Number:18-219 CONSENT CALENDAR <br />Agenda Number: <br />TO:City Council <br />FROM:Jeff Kay <br />Acting City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:RESOLUTION to Award a $1,894,316 Construction Contract to American <br />Pavement Systems, Inc. for the Annual Street Sealing 2017-18 Project, Project <br />No. 2018.0070; Authorizing the City Manager to Negotiate and Approve <br />Individual Change Orders Up to 5% (or $94,716) of the Original Contract Amount; <br />and Authorizing the City Manager to Negotiate and Approve Change Orders up <br />to a Cumulative Value not to Exceed 15% (or $284,147) of the Original Contract <br />Amount (Provides for the application of preventive maintenance treatments on <br />City street segments in the 2018 Asphalt Maintenance Area and authorization for <br />the City Manager to negotiate and execute contract change orders up to 15% of <br />the contract amount) <br />WHEREAS, the City of San Leandro did, on June 5, 2018, publicly open, examine and <br />declare all sealed proposals or bids for doing the work described in the bid documents for the <br />subject project; and <br />WHEREAS, said proposals were submitted to the Engineering and Transportation <br />Director who finds that the proposal hereinafter mentioned is the lowest responsive bid by a <br />responsible bidder for doing said work of the Base Bid and Additive Bid A; and <br />WHEREAS, the subject project is categorically exempt from the California Environmental <br />Quality Act; and <br />WHEREAS, change orders to clarify the work or respond to unusual existing conditions <br />are a normal aspect of public contracting and construction; and <br />WHEREAS, the State of California Department of Resources Recycling and Recovery <br />awarded the City a grant to reimburse at a certain rate the costs associated with incorporating <br />recycled tires in the project; and <br />WHEREAS, in order to expedite the delivery of public projects on schedule and on budget, <br />Page 1 City of San Leandro Printed on 7/10/2018