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File Number: 18-304 <br />pedestrian crossing improvements including Rectangular Rapid Flashing Beacons (RRFBs) will <br />be installed at selected intersections. Phase 2 will install a High Intensity Activated Pedestrian <br />Crosswalk (HAWK) at the intersection of Burkhart Avenue and Wicks Boulevard. The original <br />budget for this project as shown in the Capital Improvement Program section of the City Budget is <br />$380,000. The updated project estimate is now $880k for phase 1 and $340,000 for phase 2. <br />This request includes an additional appropriation of $500,000 of Measure BB funds to fully fund <br />phase 1. <br /> <br />Phase 1 of this Project will construct enhanced pedestrian crossings at four locations citywide. <br />Those locations are at the intersection of Dowling Boulevard and Bancroft Avenue, the <br />intersection of Doolittle Drive and Bermuda Avenue, the intersection of Estudillo Avenue and <br />Collier Drive, and on Teagarden Street at Lincoln High School. The project will construct bulb-outs <br />at the crosswalks to shorten the crossing distance for pedestrians, will install solar powered <br />RRFBs that are pedestrian activated as well as advanced warning signage and striping on the <br />pavement for vehicles approaching each intersection. These improvements will increase <br />pedestrian safety and visibility, and provide traffic calming through reduced vehicular speed at <br />each intersection. Plans and Specifications setting forth in detail the work to be done as Phase 1 <br />can be viewed on the City’s website at the following location: <br /><https://www.sanleandro.org/civicax/filebank/blobdload.aspx?BlobID=28626> <br />Analysis <br />A total of two bids were received on June 20, 2018. Bids received were $655,763 and <br />$914,878. Sposeto Engineering, Inc. submitted the lowest bid of $655,763. The pre-bid <br />engineer’s estimate for construction is $466,035. Sposeto Engineering, Inc. was determined to <br />be the lowest responsive bidder. <br />One of the bidders has an office in San Leandro and so was qualified as a local business per the <br />Local Inclusion Policy Ordinance; however, that bid was not the lowest responsive bid amount <br />even with the local incentive applied. While the lowest responsive bidder did not meet the Local <br />Business Participation Goal by subcontracting with San Leandro businesses for 25% of the <br />contract value, they did have one San Leandro subcontractor with a contract representing <br />approximately 17% of the bid value. The lowest bidder provided documentation that <br />demonstrated completion of the required good faith efforts to meet the local business <br />participation goal. <br />This project is not subject to the provisions of the Community Workforce Agreement (CWA) as <br />the contract value is below $1,000,000. <br />As is standard in the construction industry, staff balanced site investigation costs with the risk of <br />finding unforeseen conditions during construction as well as the design costs with the level of <br />detail on the plans. As a result, unforeseen conditions may be encountered during construction <br />and plan details may need to be adjusted or clarified. In order to minimize delay to the project <br />and ensure that the scope of work is adjusted as needed to provide the highest quality project for <br />the City, staff requests that the City Council authorize the City Manager, or his designee, to <br />negotiate and approve individual change orders up to 5% of the original contract amount <br />($32,788) and change orders up to a cumulative value of 15% of the original contract amount <br />($98,364). <br />Page 2 City of San Leandro Printed on 7/10/2018