8J Consent Calendar 2018 0716 - Laserfiche WebLink

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File Number: 18-283 East Bay. On September 20, 2010, the City of San Leandro approved Resolution 2010-124 that committed the City to the EBRCSA project. On February 1, 2011, the City of San Leandro approved the Project Operating Agreement which set forth the terms and conditions for the acquisition, construction and operation of the EBRCSA project. On June 18, 2012, the City of San Leandro approved Resolution 2012-072 approving the purchase of the required equipment to bring the City into compliance with the EBRCSA Project Operating Agreement and naming Red Cloud, Inc., as the local distributor of the necessary equipment, providing discounts on purchases based on the subscriber agreement through Contra Costa County. Analysis The City of San Leandro prioritized interoperability with regard to emergency services and radio communications. The ability to quickly and efficiently communicate with neighboring partners is key in critical incidents and any natural or man-made disasters, as witnessed by the Sonoma County fires or Oakland’s Ghost Ship fire. The EBRCSA network of radio channels makes this possible for the City. The City of San Leandro currently maintains an inventory of 230 radios through the EBRCSA network. In February 2018, EBRCSA notified the City that Phase I radios on the EBRCSA network would become obsolete. Of the 230 radios, 218 need either replacement or a software upgrade to make it compatible with the TDMA system, which staff determined after conducting a complete radio equipment audit of existing equipment. This staff audit found an insufficient number of radios to equip all full-time emergency responders. This project would increase the City’s radio inventory by 26, from 230 to 256 in total. This purchase will be procured through an existing agreement with Motorola Solutions, Inc. utilizing the local Motorola Solutions Distributor--Red Cloud, Inc. Additionally all prices are based on the discounts incorporated in the current competitive bid by the 2009 Contra Costa County P25 Subscriber radio contract #0904-018, valid through September 21, 2018. Equipment upgrade costs are projected to increase upon the expiration of the current pricing arrangement through Red Cloud. Staff does not have that pricing information available at this time. The City’s current TDMA Phase II compatible radio inventory is 154. 147 of these radios will require reprogramming, known as a flash upgrade (costs listed below). Seven (7) radios were recently purchased and are compliant with TDMA, Phase II technology. Once the radio has the TDMA operation upgrade, it will require an additional one-time code plug reprogramming cost. All 154 radios will need this additional software code plug upgrade. Alameda County’s IT Page 2 City of San Leandro Printed on 7/10/2018