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City of San Leandro <br />Meeting Date: July 16, 2018 <br />Staff Report <br />Agenda Section:File Number:18-334 CONSENT CALENDAR <br />Agenda Number:8.O. <br />TO:City Council <br />FROM:Jeff Kay <br />Acting City Manager <br />BY:Jeff Kay <br />Acting City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution to Approve an Annual Renewal with Dude Solutions <br />for Facilities Management System and Mobile 311 System <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution authorizing the City Manager to <br />approve payment to Dude Solutions for annual renewal of a suite of applications, which include <br />the City’s Facilities Management Systems and Mobile 311 System, which the City uses under the <br />name “My SL.” The annual renewal cost is $52,610.25. <br />BACKGROUND <br />Dude Solutions was selected during an RFP process in 2015. <br />Analysis <br />The City of San Leandro subscribes to a suite of cloud-based applications from Dude Solutions, <br />including Capital Forecast, InventoryEdge, ConnectGIS, and MaintenanceEdge, which collectively <br />make up the City’s Facilities Management System. In addition to these applications, Dude <br />Solutions is also the provider of the Mobile 311 application, which the City uses under the name <br />“My SL.” This Software-as-a-Service (SaaS) package provides all of the core functions required <br />by the Public Works Department to maintain and manage City facilities, along with the <br />administration of the My-SL program, which involves several City Departments. <br />The City is charged an annual subscription license fee, which provides Staff with access to the <br />online systems. In addition, the vendor provides software updates and technical support. This <br />annual renewal covers all the licenses needed by Staff to fully use the software. <br />Page 1 City of San Leandro Printed on 7/10/2018