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File Number: 18-096 <br />Fairway Drive, has operated since 1962 in a 1200 square foot building that has reached the end <br />of its useful life. When the State of California passed the California Reading and Literacy <br />Improvement and Public Library Construction and Renovation Bond Act of 2000 (Library Bond <br />Act), San Leandro prepared conceptual plans for the replacement of the Manor Branch and the <br />Mulford-Marina Branch Libraries. Funded by Library Bond Act, the Manor Branch was <br />constructed in 2006. The Mulford-Marina Branch was not funded by the Library Bond Act, but the <br />City has now appropriated funds to demolish the existing library and construct a new library that is <br />approximately twice the size of the existing building. <br />Design of the building and outdoor space will be based upon input from staff and the community <br />to create a destination for learning and gathering, providing a facility that will be a delight for <br />patrons to use for many years. The proposed 2,500 square foot building is anticipated to house a <br />collection of over 15,000 items, include a meeting room, computer work stations or lounge <br />seating areas with computer access, and it will utilize updated library technologies. Also, an <br />after-hours delivery system with secured lockers is proposed. The new building will be designed <br />to meet Leadership in Energy and Environmental Design (LEED) Silver rating. <br />The library site is nestled in the Mulford Gardens neighborhood on the west side of the City and is <br />also close to Monarch Bay Drive and the proposed new Shoreline Development. A grove of trees <br />adjacent to the library is the winter habitat of the monarch butterfly and for more than a decade <br />this library has hosted an educational program which highlights the annual return of these <br />exceptional creatures. It is the intent of the library’s design to accommodate the continuation of <br />this highly regarded educational program and potentially add outdoor site features that strengthen <br />this unique environmental learning experience. <br />Analysis <br />Staff requested proposals for architectural design services for the replacement library facility and <br />received six qualified proposals. The request included a preference for local businesses, <br />however, none of the six proposers are located within San Leandro. Noll & Tam Architects was <br />selected as the most qualified firm to provide services based on technical ability presented and <br />an extensive portfolio of high quality similar projects including libraries located in Castro Valley, <br />Hayward and Los Gatos. <br />Noll & Tam Architects, located in Berkeley, was established in 1992. The firm specializes in <br />libraries and has programmed and designed more than forty public libraries in California. The <br />design process, including community meetings to gather local input, conceptual design, and <br />preparing construction documents, is anticipated to take approximately 12 months. <br />Noll & Tam Architects and the City have agreed upon the major contract components but minor <br />revisions to the scope of work may occur before the agreement is signed by all parties. The <br />agreement represents staff’s current understanding of the work required. From time to time <br />changes to the scope of contracts are necessary to respond to new information and/or to include <br />additional items of work necessary for a complete project. In order to resolve these issues in a <br />timely fashion and avoid delaying work, staff requests authorization to issue individual contract <br />amendments to the consultant up to 10% or $32,527each and cumulative contract amendments <br />up to 25%, or $81,318 of the original contract amount. <br />Page 2 City of San Leandro Printed on 7/17/2018