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City of San Leandro <br />Meeting Date: September 4, 2018 <br />Staff Report <br />Agenda Section:File Number:18-385 CONSENT CALENDAR <br />Agenda Number:8.I. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution of the City of San Leandro City Council to Authorize <br />the City Manager to Execute a Rental Agreement with Nixon-Egli Equipment <br />Company for a Cold Milling Machine at an amount not to exceed $27,632.50. <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council authorize the City Manager to execute a 1-month rental <br />agreement for lease of a cold milling machine at a total cost of $27,632.50. <br />BACKGROUND <br />With last year’s passage of Senate Bill 1 (SB1) by the California Legislature, the City is the <br />recipient of State monies (issued monthly) for use in approved maintenance projects located <br />within the right-of-way. In anticipation of expanding the amount of asphalt maintenance work able <br />to be completed by staff, last year the City Council also approved purchase of a new asphalt <br />paver. <br />In May of this year, the City Council approved a 3-month rental agreement with Nixon-Egli for a <br />cold milling machine (grinder). <br />Analysis <br />As this year was the first time that Public Works staff (outside of the Paving Supervisor) had <br />utilized a large grinder in the field, a conservative approach was taken in estimating how much <br />work could be accomplished. Work in the field has progressed extremely well and Public Works <br />staff have been able to complete the grinding work associated with the identified SB1 projects. <br />Because a large back-log of road maintenance work exists, Public Works conferred with <br />Engineering & Transportation staff on including additional grind work to this year’s SB1 projects <br />and an additional month of the grinder rental became necessary. <br />Page 1 City of San Leandro Printed on 8/28/2018 <br />70